Human Resources Officer

Position Title: Human Resources Officer

Duty Station: Ouagadougou, Burkina Faso

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 17 December 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (COM) and the direct supervision of the Resources Management Officer (RMO), and in collaboration with relevant units at Headquarters and the Administrative Centres; the successful candidate will be responsible and accountable for coordinating, implementing and supporting the human resources and administrative functions of the Mission and its sub-offices.

Core Functions / Responsibilities:

1. Review and monitor the Human Resources Management function in the CO, in accordance with the Organization’s policies, procedures and practices and in light of project activities; Assist the RMO in maintaining appropriate internal controls and effective administrative procedures in the application of IOM’s Human Resources policies, rules and regulations.

2. Coordinate the recruitment process in close coordination with the RMO; provide support to the mission in fulfilling the appropriate staff vacancy needs and ensuring relevant recruitment procedures are effectively and swiftly applied and selected new staff are sufficiently briefed and able to assume functions at the mission in a timely fashion.

3. Assist with the recruitment and administration of sub-contracted personnel and determining the applicability of entitlements. Maintain an effective working relationship with the Personnel Service Provider and monitor the quality of its services.

4. Supervise the maintenance of personnel files and attendance records of international and national staff and sub-contracted personnel in the mission.

5. Provide verbal and written explanations to line managers on the recruitment processes for locally recruited personnel, staffing and other personnel issues, including leave entitlements and planning. As required, support recruitment of international personnel.

6. Maintain and update the Mission’s Human Resources database in IOM’s SAP system (PRISM HR), to ensure information is accurate and up to date.

7. Evaluate the mission’s staff training and development needs and suggest possible improvement areas in collaboration with HRM/Staff Development and Learning (SDL). Ensure timely and regular implementation of the Mission’s Staff Evaluation System (SES) in line with the organization’s deadlines.

8. Monitor the contractual situation and the administration of entitlements of local staff including step increase, family allowances as well as requests for promotions, recruitment and separations.

9. Prepare the monthly payroll for national staff and ensure its accuracy and timeliness before submitting to the RMO for review and validation.

10. Ensure regular updating of the Mission’s organigram/staffing table and contact lists, including those of sub-offices.

11. Coordinate with Regional Office (RO), Panama Administrative Centre (PAC), Manila Administrative Center (MAC) and Headquarters (HQ) on issues related to the benefits and entitlements of International and national staff.

12. Assist the RMO in the preparation of administrative reports as well as reports pertaining to the personnel administration of international and national staff.

13. Report regularly on the progress of HR activities and inform the RMO and Chief of Mission of problems, suggesting resolution or improvements as needed.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Public Administration or Business Administration or a related field from an accredited academic institution with two years of relevant professional experience;

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in Administration and Human Resources Management;

• International HR experience in other mission/other countries is an added advantage.

Skills

• Familiarity with UN common system or similar system;

• Knowledge of staff rules and regulation, staff entitlements and benefits recruitment and selection practices and training programme;

• Ability to prepare clear and concise reports and coordinate human resources and administrative activities;

• High level of computer literacy, Good knowledge of MS Office specifically Excel, Knowledge of SAP a distinct advantage;

• Effectively applies technical Human Resources best practices to the requirements of IOM to facilitate the achievement of strategic objectives;

• Effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM Processes;

• Delivers Human Resources solution customized to the need of IOM.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English and French is required (oral and written). Working knowledge of Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.