Human Resources Officer, (P-2) TA, # 00118127, Caracas – Venezuela, LACR (364 days)

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Health

How can you make a difference?

The HR Officer reports to the Human Resources Manager for close guidance, training and supervision. The HR Officer provides support to the supervisor and colleagues in the unit by executing HR services through applying knowledge of theoretical HR models, as well as understanding of organizational HR policies and procedures.

Recruitment

• Work with Hiring Managers and their various sections to complete any outstanding recruitments ensuring that the office’s KPI of recruitment completion within 60 Days is adhered to.
• Ensure all recruitments for VCO are completed in a timely manner and the office selection report and other related documents are timely submitted to RO/DHR for approval.
• Ensure that JDs/TORs (TA)are updated and classified where applicable.
• Funding of vacant posts are confirmed; Vacancy announcements are circulated as appropriate and widely.
• Ensure timely recruitment and appointment of qualified national and International staff to support VCO programmes.
• Longlisting completed within one week of closing of advert.
• Candidates informed timely; test questions available.
• Criteria for ranking established, testing and interviewing conducted; Confidentiality maintained.
• Ensure that adequate feedback is provided to staff at each stage of recruitment.
• SM medically cleared, visa approved for new IPs; staff on board within 45 days of receiving offer letter for locally recruited staff, within 2 months for IPs.
• Populate talent pools where necessary.
• Reconcile PAT Report with NYHQs in line with approved office organogram.

Management of Consultancy Contracts

• Coordinate all VCO consultancy recruitments with Hiring managers both planning and processes.
• Ensure that the TORs are well written and that they capture all the required information as per the consultancy policy.
• Advertise the consultancy for 2 weeks or as agreed upon with the Hiring manager.
• Follow up on receiving, sifting and shortlisting of candidates within one week of vacancy closure.
• Act as a resource person, providing administrative support and guidance to Hiring Managers during the consultancy recruitment process.

Learning and development

• Conduct HR Clinics on National and IP Entitlements plus various other Policies
• Take all relevant staff through the HR related SOPs (R&R, Off boarding, Onboarding, Consultancy, Leave and Attendance, TODs and SECTO)
• Train the HR team on contract management (Consultants and Individual Contractors), ensuring hands on knowledge on how to amend a contract in:
• Check payments received by a vendor.
• Check WBS funds availability and Grant’s validity
• Change of funding source of a line/position (product)
• Increase of time and cost of a contract
• Delete and create new lines
• Split the funding source of a line/position (product)
• How to release funds of a contract.
• Registration of travel expenses
• Good receipt of a product
• Good receipt of a travel
• How to check the payments made in a contract.
• How to close contracts.

**Any other related HR work may be assigned as and when necessary.

To qualify as an advocate for every child you will have…

• A University Degree in human resource management, business management, international relations, psychology or another related field is required.
  *A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
• Two years of professional experience in human resource management in an international organization and/or large corporation is required.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The technical competencies required for this post are: 

• Analyzing (I)
• Relating & Networking (I)
• Applying technical expertise (II)
• Planning and organizing (I)
• Following instructions and procedures (II)

Technical

Advanced knowledge of the principles and concepts of human resources management.

Ability to identify issues, conduct rigorous research, and make conclusions and recommendations.

Strong research, planning and organizational skills.

Excellent knowledge of information technology systems and tools.

Interpersonal and Communication

Ability to communicate effectively in a diverse organization tailoring language, tone, style and format to match audience.

Ability to empathize with client managers, supervisors and staff while advocating for consistent and equitable applications of promulgated HR regulations and rules

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.