Immigration Program Assistant Leave a Comment / Other Jobs/Tenders / By NGO Tenders Job Ref: 4292 Job Title: Immigration Program Assistant Salary: £33,012 GBP gross per annum plus excellent benefits. Hours of work: 37.5 hours per week Monday to Friday Vacancy type: Fixed term Term Details: Duration of term (assignment or acting) up to end of April 2021. This position is a Locally Engaged Staff (LES) position, subject to the Terms and Conditions of Employment for LES in London. Level: Assistant Classification: LE-05 Location: Canada House, Trafalgar Square SW1 Closing date for applications: 23-12-2020 at 23:59 UTC/GMT Summary of position: Under general supervision of an officer and working as part of a team, provides multi-tasked support services to the Immigration section. Communicates and assists clients to understand the immigration application process/requirements and enable their compliance. Monitors, tracks and analyzes applications and identifies shortcomings at various stages, records, updates and verifies information in departmental information systems. Manages correspondence in the office and decides on appropriate action, drafting routine correspondence to client and other stakeholder enquiries and/or referring the issue to an officer, as appropriate. Arranges and participates in meetings, both internal and external, and/or provides logistical support for events. Accesses departmental information systems to support information gathering for the processing of applications. Utilizes automated tools such as personal computers, photocopiers, scanners, fax machines and telephones to facilitate application processing. Essential qualifications: Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and Curriculum Vitae (CV) how they meet each of these essential qualifications. Only candidates who meet all the Essential Requirements will proceed to the next stage of the process. Education: • 2 A-levels or equivalent Language: • Fluent* in English (oral, written, comprehension). * Fluency will be assessed by a variety of means including written assessment and interview. Experience: • The candidate must have minimum 1 year of recent experience working in an Immigration Section at a High Commission, Embassy, or Consulate of Canada, or at an IRCC operational office in Canada, in an administrative support or program assistant capacity. Rated Requirements The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written or online examination, an oral interview, role-play, practical tests, presentations, psychometric assessment and/or reference checks. Knowledge/Abilities/Competencies: • Proficiency with computers, office software and other hardware • Ability to adapt and learn new work and processes • Attention to detail • Ability to prioritize work and meet deadlines • Ability to work effectively within a team, independently and with supervision • Effective Interactive Communication • Judgement • Client Focus • Professional Integrity (values & ethics) Asset Qualifications: Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV. • Ability to read, write and understand and/or communicate in French • A university, college degree or post-secondary equivalency Organizational Needs: Operational Requirements: • Occasional overtime may be required. Condition(s) of Employment: • Hours of work will be 37.5 per week, worked Monday to Friday at time to be arranged by the supervisor. • Any job offer is subject to receipt of satisfactory employment and character references and the ability to obtain and maintain an Enhanced Reliability security screening (including a criminal record check). • Copies of educational qualifications will be required at the interview stage of the process. • Successful candidate must have a valid passport and the required documentation allowing the right to work in the UK. Documentation will be required. Area of selection: Open to all indeterminate and term locally engaged employees at the High Commission and Canada Based Spouses who are currently resident in the UK, who hold current documentation allowing them to work in the UK without restriction, who meet all of the essential requirements stated and whose applications are received by the closing date. Candidates holding documentation/visas not renewable in the UK such as the Youth Mobility Visa will not be eligible for a permanent position. In addition, applicants holding these visas will only be eligible for a fixed term contract if the expiry date of the visa is later than the termination date of employment (as minimum to be past April 2021). The High Commission of Canada does not reimburse any travel costs to and from assessments or interviews nor does it reimburse any relocation costs. The High Commission of Canada does not sponsor work permit applications on behalf of candidates. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Important Notes: • Candidates are required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected. • Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to do so will result in the application being rejected. • The High Commission of Canada in London, UK does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs. • The High Commission of Canada does not sponsor work permit applications on behalf of candidates. • Only applications submitted in one of the official languages of Canada will be accepted (English or French). • Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required. • Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder. • Reference checks will be sought for candidates that reach interview stage and may form part of the selection process. • The High Commission of Canada is committed to building a diverse workforce. • The High Commission of Canada is committed to conducting inclusive, barrier-free selection processes. • If you have any questions at any stage of the recruitment process, please send an email to: [email protected] Application process To apply please follow this link https://ngotnders.net/otherjobs To help us track our recruitment effort, please indicate in your cover letter where (ngotenders.net) you saw this job posting.
