Individual Consultancy – Administration and Events Consultant, Sanitation Water for All (SWA), Remote Based 1 October 2021 – 15 September 2022

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, clean water…

Sanitation and Water for All (SWA) is a global alliance of over 300 national governments, donors, civil society organizations and other development partners working together to catalyze political leadership and action, improve accountability and use scarce resources more effectively. The ultimate goal of the partnership is to achieve universal access to water supply and sanitation. UNICEF hosts the Secretariat of SWA.

SWA has proven to be highly successful and the work of the Chief Executive Officer and Secretariat has become progressively more demanding. One area of increased demand for SWA’s work is on climate action. For example, it has been identified that SWA global multi-stakeholder partnership can play a key role in connecting SDGs 6 (water and sanitation) and 13 (climate action), recognizing that the ability to meet these SDGs directly affects and is affected by almost all of the other SDGs, including poverty, food, gender and inequality. Furthermore, as the partnership is increasing its focus at country level, SWA can contribute to the success of the Paris Agreement by providing partners with a solid background on why and how countries can integrate mitigation and adaptation interventions related to sanitation and water.

How can you make a difference?

Under the direct supervision of the Resource Mobilization Manager, the consultant will perform a variety of duties related to the organization of high-level meeting, communication, and technical and administrative services, in support of the SWA Secretariat.

The consultant will perform the following tasks:

• Act as the administrative focal point for the organization of High-Level meetings including the Sector Ministers Meeting in May 2022;
• Provide event and travel support;
• Contract services needed for various events and meetings; Provide General Administrative Support to various SWA teams;
• Liaise with a variety of stakeholders while maintaining high levels of professionalism and attention to detail;
• Assist with translations to English, Spanish and French;
• Support administratively on various projects and tasks as needed.

    TASKS/MILESTONE                                DELIVERABLES / OUTPUTS                        TIMELINE

Support preparations for the 2022 Sector Ministers meeting and other high-level meeting (including Steering Committee meetings)	In charge of preparing and disseminating invitation letters and mass communications Support logistical preparations for the meetings (organizing information, drafting individualized correspondence, maintaining databases, etc) Liaise with participants to ensure their travel, visa and other logistical needs are met Liaise with vendors (Catering, Venue, Interpreters etc..) to ensure the services are delivered in a timely manner Liaise with budget focal point to ensure vendor forms and invoices are submitted in a timely manner In charge of registration and participant information management Draft and send a large quantity of personalized emails to participating agencies/governments, etc. Support post meeting closures (travel claims, TA closures, contracts, invoice submissions to budget focal point, etc.)	From October 2021 to September 2022
Support administratively the office of the CEO and other Secretariat teams as needed:	Support the Secretariat with calendar Management and scheduling when needed Send mass communications from CEO and RSVP inbox Liaise with vendors, and institutional contractors hired to support any work carried out by SWA Draft Meeting minutes Translate documents/emails to Spanish and French	For the entire duration of the consultancy
General administrative support to the office of the CEO and other Secretariat team as needed:	Support administratively the everyday functioning of the SWA Secretariat Support the Secretariat with calendar Management and scheduling when needed Act as a back up to support the CEO office in Geneva as needed Make travel arrangements and close trips in a timely manner Consistently and accurately update the SWA Contact Database Manage large volumes of information and maintain accurate, up-to-date records and filing systems, including on SWA project management platform Monday.com and Microsoft TEAMS Manage Secretariat Calls and book meeting space for internal meeting when needed Liaise with vendors, and institutional contractors hired to support any work carried out by SWA Draft Meeting minutes Translate documents/emails to Spanish and French Supports with other administrative tasks/projects as needed	For the entire duration of the consultancy

To qualify as an advocate for every child you will have…

• A minimum of two (2) years of relevant administrative, programme or event/hospitality related work experience is required.
• Prior experience organizing meetings and events including but not limited to travel arrangements, negotiating contracts with hotels and venue, logistics, registration, etc. is required.
• Proven experience in participating in the organization of high-level meeting with over 200 participants is desirable;
• Prior experience in working with large volumes of data (entry and management) is highly desirable;
• Knowledge of UNICEF/UN System rules, regulations, procedures and systems is an asset, but not required
• Must be able to work in a high-volume, fast-paced changing environment on tight deadlines.
• Excellent command of English and French; Spanish highly desired. 

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are…

Core Competencies

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drives to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Functional Competencies

• Analyzing (1)
• Persuading and influencing (1)
• Applying technical expertise (1)
• Learning and researching (1)
• Planning and organizing (1)

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

REMARKS:

PROPOSED PAYMENT METHODOLOGY – payment modality will be in monthly installments

Requirements:

• Completed profile in UNICEF’s e-Recruitment system and provide Personal History Form (P11) Upload copy of academic credentials
• Financial proposal that will include:
• your daily/monthly rate (in US$) to undertake the terms of reference (can be downloaded here: https://www.unicef.org/about/employ/index_consultancy_assignments.html 
  • Any other estimated costs: visa, health insurance, and living costs as applicable.
  • Indicate your availability
• Any emergent / unforeseen duty travel and related expenses will be covered by UNICEF.
• At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.
• Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process

U.S. Visa information:

With the exception of the US Citizens, G4 Visa and Green Card holders, should the selected candidate and his/her household members reside in the United States under a different visa, the consultant and his/her household members are required to change their visa status to G4, and the consultant’s household members (spouse) will require an Employment Authorization Card (EAD) to be able to work, even if he/she was authorized to work under the visa held prior to switching to G4.  

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

Your appointment is limited to SWA, a UNICEF hosted fund. While UN staff regulations and rules, as well as UNICEF policies and procedures, apply to you during your appointment, certain provisions therein may apply to you differently due to the limited scope of your appointment.