Individual Contractor (11.5 months): HR Administration, Human Resources, Division of Private Fundraising and Partnerships (PFP)

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

The Division of Private Fundraising and Partnerships (PFP) coordinates and provides support to National Committees and country office in all private sector fundraising and partnership activities, in cooperation with regional offices and with other headquarter divisions. The Division also implements global strategies in child rights advocacy, communication and brand positioning through a range of partnerships, including with the media, corporations, civil society and young people.

The Human Resources team is seeking to hire an administration support in a temporary capacity.

How can you make a difference?

Reporting to the Chief of HR and the HR Manager–Learning & Development, the consultant will provide administrative, procedural, and operational support and assistance to the HR team.

MAIN TASKS

Support Learning & Development Activities (HR team)

• Focal point for staff members booking onto trainings and additional queries; respond to training inquiries from all staff.
• Zoom production support to all virtual workshops, team retreats and webinars.
• Handle all logistics to support each event (e.g., internal and external room booking, reminders to participants, materials requisition, refreshments purchasing, etc.)
• Reach out to Administrative Assistants and/or section focal points for availability of their supervisors when high-level workshops require their presence.
• Constantly update the current PFP Training Calendar on the HR Sharepoint page of the PFP intranet.
• Provide maintenance support of the PFP L&D Agora Channel
• Disseminate post-training evaluation forms, compile, and share feedback to facilitator(s).
• Keep track and ensure availability of training-specific materials (e.g., 7 Habits kits).

Support Recruitment, Staff and Non-Staff Administration

• Documents and tracks human resources actions by completing forms, reports, logs, and records.
• Sets up and schedules complicated meetings for interviewees, hiring managers, employees, and department heads.
• Provide support to the administration of non-staff (consultants, individual contractors, and interns).
• Provide support to the administration of staff in the areas of onboarding, maintenance, and offboarding.
• Provide support to update HR Shared Services Site.
• Accomplishes human resources division and organization mission by completing related results as needed.

DELIVERABLES

• Reliable zoom production support to webinars, virtual workshops and virtual team retreats.
• All upcoming training offerings are broadcasted at least 2 weeks prior each workshop/training event.
• A reply is sent to interested staff (globally) within 48 hours of receipt of email inquiry.
• Rooms booked in advance, coffee and refreshments ordered.
• Completed evaluation forms are received from all workshop/training participants, and compiled for the facilitator’s peruse.
• List of participants is updated based on the signed attendance sheet within 48 hours of the workshop/training.
• Keeping up-to-date on the Intranet system.
• Organized scheduling of meetings for interviewees, hiring managers, employees, and department heads.
• Maintain the HR units’ files.
• Customer-oriented, highly quality, and timely support is provided to staff and non-staff.

ESTIMATED DURATION OF THE CONTRACT AND PROPOSAL

11.5 months, tentatively starting on 7 January 2021

REPORTING TO 

PFP HR Manager Learning & Development and Chief of HR

WORKPLACE

The individual contractor will be based in Geneva, Switzerland

To qualify as an advocate for every child you will have…

Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

A minimum of 4 years of relevant administrative or clerical work experience is required.

Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered an asset.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

Remarks: Please indicate your ability, availability and gross daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable).  Applications submitted without a daily/monthly rate will not be considered. Also, please mention the earliest date you can start.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein. Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.