Information Management Officer, NOA, Damascus, Syria# 114630, Temporary Appointment – 6 months (Open to Syrian Nationals Only)

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

In alignment to the mission, UNICEF Education and Child Protection aim to ensure the protection of the rights of child, by enabling Out of School Children (OOSCs) back to learning and ensuring that enrolled students continue to learn and improve the quality of the provided education for education, and by reducing vulnerabilities and strengthening individual and community resilience and supporting children-at risk and survivors of abuse, neglect, exploitation and violence for Child Protection.

Education Sector and Child Protection AoR aim to meet the urgent educational and child protection needs of the affected communities, by ensuring a coherent and effective response by mobilizing and organizing governmental institutions and other actors in the Education Sector and Child Protection AoR, including international organizations, UN agencies, the private sector, and civil society institutions at the governorate level, to strategically provide the response across many fields in line with the Syria Humanitarian Assistance Response Plan (SHARP) and the Minimum Education Standards of the Inter-agency Network for Education in Emergencies (INEE).

UNICEF Syria is looking for an Information Management Officer, NO-A, for the Education and Child Protection Sectors based in Damascus with travel to the field offices

Find out how UNICEF programmes drives change for children and young people every day, in Syria by visiting this: www.unicef.org/syria

For every child, Education

Under the direction of the Education Sector and Child Protection AoR coordinators, and in close coordination with the Emergency Specialist, the field operation, the Planning Monitoring & Evaluation (PM&E) section, the programme sections and the Information Management Officers of the other sectors, the Information Management Officer will play a vital role in collecting, analyzing, and sharing real time information for the Education and Child Protection sectors partners to make informed strategic and programmatic decisions on the needs of the affected populations and on the prioritization of these areas per multi-sector indicators.

How can you make a difference?

MAIN DUTIES/RESPONSIBILITIES:  

General

• Report to the national Education sector and Child Protection AoR coordinators and respond to the needs of sectors members for real time information collection, analysis, reporting and presentation.
• Provide information management services to Education sector and Child Protection AoR for key decision making. These services include survey / questionnaire design, data collection, collation, mapping, analysis, and dissemination relevant to the needs of the sectors.
• Contribute to Education sector and Child Protection AoR meetings, highlighting the evolution of needs, capacities, gaps and challenges.
• Promote and train on the use of Education and Child Protection standards monitoring tools among UNICEF, Government and humanitarian staff and partners.
• Contribute to the decentralization of information management by developing adequate strategies and build capacity of Information Management Officers of Education and Child Protection colleagues and partners at national and sub-national levels.

Data gathering & data warehousing

• Proactively liaise and gather information from other sectors /organizations as well as national and sub-national authorities to assess and access existing information (primary and secondary type of information) on humanitarian, early recovery and development in a real-time data acquisition.
• Identify barriers for information collection, collation, analysis and sharing and develop appropriate supportive strategies to overcome these barriers.
• Data warehousing of relevant Education sector  and Child Protection AoR  data sets focusing on humanitarian, early recovery and development data across Syria, including number and location of population (Internally Displaced persons (IDPs), refugees, returnees, host communities), population movement, camps and settlements, access to basic services, outbreaks, infrastructures, socio-economic data, etc.
• Support sector coordinators in designing different kind of assessments and questionnaires.
• Design, develop and manage data warehouse of relevant Education sector and Child Protection AoR knowledge such as assessments, response, evaluations, reports, gaps, analysis, etc.
• Ensure the data are disaggregated by age and sex.

Information management

• Adopt and promote the use of information management global and national standards and policies among Education and Child Protection sectors partners
• Collect, store, compile, manage, analyze and represent relevant reference data sets and perform data quality and consistency control.
• Lead on the preparation and analysis of spatial and temporal data with emphasis on Education and Child Protection sector plans, targets, coverage, gaps, achievements and overlaps of sectors activities and projects related to the humanitarian project cycle such as Humanitarian need overview (HNO) and Humanitarian Response Plan (HRP).
• Perform data analysis to assist the process of programme and project planning, management, monitoring, evaluation & reporting.
• Ensure information management leadership to support the organization and development of needs assessment and monitoring activities.
• Ensure that information management activities support national information systems
• Participate in Education sector and Child Protection AoR coordination meetings and other thematic and working group meetings.
• Support the sector coordination by preparing monthly meeting invitation, agenda and minutes of meeting and follow-up on action points with sector partners.
• Work very closely with other Information management officers in the Education and Protection sectors.  
• Work with the OCHA, UNHCR, UNDP, Government of Syria Information Management Officers to develop appropriate and supportive strategies.
• Develop methods for ensuring the quality of data.
• Support sector coordinators in developing data share protocol with partners.
• Proactively establish and maintain working relations, and share ideas through information management networks and promote synergies with other sectors.

Monitoring, evaluation & reporting

• Ensure information management leadership to support the organization and development of needs assessment and monitoring activities.
• Ensure that information management activities support national information systems
• Participate in Education sector  and Child Protection AoR  coordination meetings and Information management working group meetings for IDPs, refugees, returnees and vulnerable population.
• Support the sector coordination by preparing monthly meeting invitation, agenda and minutes of meeting and follow-up on action points with sector partners.
• Work with the OCHA, UNHCR, UNDP, Government of Syria Information Management Officers to develop appropriate and supportive strategies.
• Develop methods for ensuring the quality of data.
• Support sector coordinators in developing data share protocol with partners.
• Proactively establish and maintain working relations, and share ideas through information management networks and promote synergies with other sectors.

Tools & products

• Develop and maintain tools to provide appropriate real time information management for coordination, needs assessment systems and monitoring, including situation, performance and results monitoring systems.
• In collaboration with other Information Management Officers, assess and adapt appropriate existing tools including those available in-country and global level.
• From the diverse monitoring tools, develop derivative products such as tables, graphs, maps, infographics and trend analysis.
• Manage the flows of information and dissemination in an appropriate way including Humanitarian Response Info, sector bulletin / newsletter / factsheet / dashboard / Situation Report (SitRep) / report / email, etc.
• Adapt and update the 4Ws (Who, What, Where, and When) response monitoring database to meet the needs of Education and Child Protection partners, OCHA, UNHCR, UNDP, Government of Syria authorities, etc.
• Verify incoming sector partners 4Ws data to ensure its consistency. Ensure Child Protection AoR 4Ws data is properly integrated within a wider protection sector
• In collaboration with sector coordination teams, partners and OCHA, develop and maintain a result monitoring framework that encompasses the Education and Child Protection sector outputs and outcomes.
• Support sector reporting such as quarterly reports, financial fund report and other ad-hoc reports.
• Collect and maintain up to date information and analysis on all current and potential partners, area of work, their capacities (technical and supplies) and performance.
• Collect and maintain up to date information and analysis on financial humanitarian requirements and contributions (Syria Humanitarian Fund (SHF) / Central Emergency Response Fund (CERF), bilateral funding, etc.).
• Maintain contact lists and calendar of events at national and sub-national levels for sector partners.
• Consider the translation of any information management products in English / Arabic.

Support & training

• Develop and strengthen the information management capacity of sector partners Information Management Officers at national and sub-national levels through the conducting of relevant training and adequate coaching.
• Ensure effective communication, reporting, engagement and coordination between the national and sub-national levels on any information management related matters.
• Support and strengthen field assessment and monitoring mechanisms.

To qualify as an advocate for every child you will have…

• A first university degree preferably in Information Management, Information Systems, geo-informatics, information technology, Business Administration or related field.
• Minimum of one year of relevant experience at professional level, preferably in humanitarian / development information management or research and data analysis.
• Formal training in sector information management is an asset.
• Work experience with UN and / or NGO is an asset.
• Fluency in English and Arabic is required.

General Requirements

• Proven capacity in information management, knowledge management or a related field including proven statistical analytic skills and experience in website content management.
• Proven experience in Google Groups, GIS Mapping as well as OneResponse webpage. Experience with relevant software such as ArcGIS, Mapinfo, SPSS, EpiInfo6, SQL Server, and/or proGres.
• Possesses Advanced Excel skills (e.g. pivot tables, functions, etc.).
• Demonstrated understanding of different data collection, data storage and file management expertise.
• Excellent written and oral presentation skills.
• Excellent communication and interpersonal skills.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are…

• Applying Technical Expertise [I]
• Relating and Networking  [I]
• Analyzing  [I]
• Planning and Organizing [I]       

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

The VA is open to all (internal and external candidates).

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Contract Duration: 6 months (Temporary Appointment)

This VA is Open to Syrian Nationals Only.