Intern – Office of the Director General

Position Title: Intern – Office of the Director General

Duty Station: Home based

Classification: Intern, Grade OTHE

Type of Appointment: Internship, six months

Estimated Start Date: As soon as possible

Closing Date: 18 December 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Background Information

The Office of the Chief of Staff is the operational entity within the Office of the Director General and acts as a catalyst for relevant information and overall support for the daily functions of the Director General and the Deputy Director General in the fulfilment of the Organization’s mandate.

Supervision

Under the overall supervision of the Chief of Staff, the direct supervision of the Special Adviser to the DG, and in close coordination with the ODG Support Officer, the successful candidate will provide support to the Office of the Chief of Staff in the implementation of organizational priorities for 2021.

Core Functions / Responsibilities:

1. Assist the Office of the Chief of Staff in the implementation the organizational priorities for 2021.

2. Perform desk research on topics relevant to IOM’s work.

3. Take minutes and consolidate notes during regular meetings.

4. Assist ODG staff in drafting correspondence, notes, minutes, presentations and other related documents.

5. Perform such other duties as may be assigned.

Training Components and Learning Elements

• The successful candidate will gain experience in working in an international multicultural environment, within the United Nations system.

• Gain experience in organization, management, and international cooperation activities

• Become acquainted with the work of the executive office within a related organization of the UN.

• Gain a better understanding of IOM’s work, as an inter-governmental organization in the field of Migration, and work on formulating and editing institutional strategies, priorities and workplans.

• The successful candidate will acquire technical knowledge in policy and strategy.

• S/he can also access online training courses at the disposal of all IOM staff.

• S/he will have the possibility to interact with IOM staff within Headquarters and Regional Offices.

• S/he will gain extensive experience working in an international and multi-cultural environment.

Required Qualifications and Experience:

Education

University degree in Economics, International Relations, Business Administration, Social Sciences, Law, Development Studies, International Affairs, or a related field from an accredited academic institution.

Experience

• Strong background in written communication;

• Computer literacy, especially database tools and virtual meetings;

• Strong organizational skills;

• Ability to timely understand the Organization’s structure and portfolios;

• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;

• Proven ability to produce quality work within tight deadlines;

• Practical experience of multi-tasking, prioritizing, and working independently, including remotely.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Note

• Due to COVID-19 restrictions, if the successful candidate is located outside of Switzerland, the internship will have to be carried out remotely within the candidate’s home country (work from home).

• If the successful candidate is based in Switzerland, s/he may be requested to work on-site once allowed by local authorities.

Eligibility and Selection

In general, the Internship Programme aims at attracting talented students and graduates who:

a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or

c) are sponsored by governmental/non-governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor;

d) are either students approaching the end of their studies and preparing a thesis, or recently graduated, who have less than two years of relevant working experience;

e) are between 20 and 36 years of age.

• Only shortlisted candidates will be contacted, and additional enquiries will only be addressed if the candidate is shortlisted.

• Depending on experience and location, IOM provides a small monthly stipend to help offset costs.

• Please consider the cost of living in Geneva prior to applying.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

The successful candidate is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

No late applications will be accepted.