Internal and External Vacancy Announcement: TA Reports Specialist, P-3, For 6 Months, Maputo, Mozambique, (Eligible to None Mozambicans Only)

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a Champion

https://www.youtube.com/user/UnicefMozambique/videos

In the 2021 alone, UNICEF Mozambique manages the process of review and submission of over 100 donor reports, a large number of donor proposals and other donor material.

How can you make a difference?

Under the supervision of Chief Planning and Monitoring, the incumbent will be accountable for monitoring and writing Donor Reports of all Programme funds, falling under UNICEF Mozambique Country Office.

Responsible for monitoring the schedule of reports, ensuring timely and quality submission of reports. Responsible for coordination, editing/writing and submission of funding proposals to donors and drafting and negotiating funding agreements as per donors’ framework agreements. Ensures the timely preparation and dissemination of other mandatory and special reports, as well as briefing documents and corporate publications relating to programme activities in support of the UNICEF mission in the country.

Summary of key functions/accountabilities:

1. Donor reporting and Contributions Management activities:

• Ensure timely and accurate reporting and monitoring of donor interests and information needs. This includes gathering of information, consolidation, editing and production of interim and final reports.

• Edit and advise on layout of donor reports and proposals in cooperation with programme sections.

• Assist in implementation of the Resource Mobilisation strategy by participating in proposal preparation and follow-up, as well as compilation of information, editing and layout,
• In close collaboration with the Deputy representative and Heads of sections, enhance positive relationships with donor groups through ensuring timely and accurate reporting and monitoring of donor interests and information needs. This includes gathering of information, consolidation, editing and production of all required reports on contributions to the Country Programme.

• Update and maintain information on all the donor and programme proposal and reporting requirements.  Ensure section heads and field offices are updated on these requirements and follow up as required.

• Support the drafting, review and negotiate funding agreements (MoUs) in order to ensure country office compliance to UNICEF rules and regulations and reduce transaction costs.
• Support donor and Natcom missions through the preparation of briefing documents for advocacy or information sharing.
• Collaborate with the Deputy Representative and Section Chiefs to compile, produce and disseminate mandatory UNICEF reports, including the Annual Report.
• Support the writing and editing of human-interest stories with emergency and programmatic focus, in line with donor reporting requirements.

• Support Field offices during donor other high-level missions to the field in collaboration with Communications, Programmes and Field Teams.
• Design and deliver briefing notes for the Representative when necessary.  Provide inputs for briefing notes on advocacy, leveraging and fundraising activities as necessary

2. Harmonization and Standardization of Reporting and Monitoring mechanisms: 

• Assess, in collaboration with the Sections, the existing UNICEF and interagency/partner systems for information collection, storage and management– which eventually feed into donor reporting.
• Propose solutions for harmonization and standardization of reporting and monitoring mechanisms in order to limit parallel reporting and enhance the quality of data collection.
• Roll out monitoring and reporting mechanisms, ensuring adequate training, troubleshooting and revision of mechanisms as required.

3. Promoting Compliance, Utilization and Control Methodologies: 

• Work with the Budget Specialist to enhance methods to increase office awareness of the utilization and reporting requirements. Build systems to promote compliance with terms of specified grants and agreements. This will involve training in donor conditions and donor friendly inputs in VISION/ SAP/ InSight.
• Work with the Budget Specialist to promote regular monitoring of utilization/expenditure, expiring funds and funding gaps involving all sections.
• Work with, train and plan regular meetings with programme officers and Programme Associates to ensure awareness of utilization and reporting requirements, familiarization with contribution SOPs and processes and where to find key information.

To qualify as an advocate for every child you will have…

Education: Advanced university degree in social sciences, development, planning, communication, or related field.

Work Experience: At least 5 years of relevant work experience at national and international level. Emergency experience an asset.  

Language Requirements: 

Fluency in English and another UN language is essential. Knowledge of Portuguese or Latin languages would be an asset.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are…

Core Competencies (For Staff without Supervisory Responsibilities) *

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.