International Consultant to support Multimedia Production activities related to Youth Co:Lab Initiative (Junior Consultant)

The context of Youth Empowerment

The 2030 Agenda for Sustainable Development recognizes the important role of youth in achieving the Sustainable Development Goals (SDGs), and calls for action against the challenges faced by young people that limits their economic, social and political inclusion. Today, young people are more connected, more creative, more informed and more persuasive than any previous generation. Young people are responding to the challenges of today with innovative approaches, contributing fresh ideas, creating the world they want, and driving human development for themselves, their communities and their societies. But at the same time, due to COVID-19 pandemic and other socio-political challenges, many young people are at the risk of economic insecurity. In addition, many young people are left out of decision-making processes, which further contributes to their marginalization and exclusion.

Youth Co:Lab – Website

Co-created in 2017 by the United Nations Development Programme (UNDP) and the Citi Foundation, Youth Co:Lab aims to establish a common agenda for Asia-Pacific countries to invest in and empower youth to accelerate implementation of the Sustainable Development Goals (SDGs) through leadership, social innovation and entrepreneurship. By developing 21st century skills, catalyzing and sustaining youth-led startups and social enterprises across the region, Youth Co:Lab is positioning young people front and center in order to solve the region’s most pressing challenges. In addition to supporting youth entrepreneurship, Youth Co:Lab also works closely with multiple stakeholders across the region, including governments, civil society and the private sector, to strengthen the entrepreneurship ecosystem and policy support to better enable young people to take the lead on new solutions that will help meet the SDGs.

Objectives of the Assignment:

Communications will play a significant role in highlighting the successes of this commitment and collaboration, by demonstrating the impact of the partnership and progress across the region. For this, UNDP is seeking the services of a multimedia production consultant to improve the outreach of social media and website of the project, including production of graphic designs, videos and relevant content for specific campaigns and activities under these platforms.

Scope of Work:

With overall guidance and supervision of Programme Specialist on Youth and Civil Society and Regional Youth Project Manager, the consultant is responsible for the following activities in completing the assignments:

Video Production:

• Remote Video production: produce and or edit original video content by working remotely with country offices and both local entrepreneurs and production companies to social entrepreneurship and thought leadership
• Campaign Videos: produce and edit video content for communications campaigns using stock footage.
• Video Curation: curate and repurpose existing Youth Co:Lab video content for new campaigns.
• UNDP support: assist, when feasible, with UNDP regional video production.

Website Management:

•       Website Maintenance: maintain and update content for all sections of website to accurately represent the most up-to-date work, progress and successes of Youth Co:Lab and its partners.

•       Website expansion: ideate, propose and implement new sections as needed by Youth Co:Lab

•       Website Management: manage and curate media content, manage Youth Co:Lab’s email domain and manage Youth Co:Lab’s AirTable account for data visualization on website.

Other Communication activities:

•       Blog/article support: Ideation, production and editing

•       Social Media Campaigns: Support Youth Co:Lab in planning, ideation and implementing digital campaigns across social media channels

•       Caption engaging social media content in keeping with Youth Co:Lab and UNDP style requirements and with Youth Co:Lab’s young entrepreneurial audience in mind.

•       National and Regional Dialogues Amplification: Build campaigns to amplify themes of the dialogues

•       Reports, Newsletters and Press Releases: Write/edit press releases, newsletters and blog posts

Expected Outputs and Deliverables:

Based on the aforementioned criterion of the tasks associated with this Terms of Reference, the consultant is responsible for:

Institutional Arrangement:

The consultant will report to UNDP BRH Programme Specialist on Youth and Civil Society and Regional Youth Project Manager. S/he will work closely with UNDP BRH Youth Team and other staff involved in the UNDP Global Policy Network (GPN) team and UNDP Country Offices and relevant counterparts as appropriate. The success of the project depends on the timely delivery of each component. The Consultant should ensure timely identification of potential risks and signal any delays in deliverables. The contract will be effective immediately upon signature by UNDP.

The UNDP BRH Youth Unit will have the following responsibilities: (i) Provide relevant documents; (ii) Discuss and agree on the methodologies of the assignment; and (iii) Monitor and evaluate the progress of the assignment. The contract and payments will be performance-based and regularly assessed by the Youth Unit, UNDP BRH.

The present ToR may be subject to modification, without changing the overall objective and the scope of work, on the basis of mutual consultations and acceptances from both parties. UNDP will hold the copyright of the assignment deliverables.

Duration of the Work:

From 1st January 2022 – 15th January 2023, with maximum of 180 days worked.

Duty Station:

Home-based with no travel required.

The Consultant will be given access to relevant information necessary for execution of the tasks under this assignment; The Consultant will be responsible for providing her/his own working station (i.e. laptop, internet, phone, scanner/printer, specific software, etc.) and must have access to a reliable internet connection; Payments will be made upon submission of a certification of payment form and acceptance and confirmation by the BRH Youth Unit Managers based on days worked and outputs delivered.

Corporate Competencies:

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favouritism.

Technical Competencies:

• Analytic capacity and demonstrated ability to process, analyse and synthesise complex, technical information;
• Proven ability to support the development of high quality knowledge and training materials, and to train technical teams;
• Proven experience in the developing country context and working in different cultural settings.

Communication:

• Communicate effectively in writing to a varied and broad audience in a simple and concise manner.

Professionalism:

• Capable of working in a high pressure environment with sharp and frequent deadlines, managing many tasks simultaneously;
• Excellent analytical and organizational skills.

Teamwork:

• Projects a positive image and is ready to take on a wide range of tasks;
• Focuses on results for the client;
• Welcomes constructive feedback.

Qualification: 

The consultant should possess the following expertise and qualifications:

Education:

• Minimum Master’s degree in communication, journalism, marketing, digital media studies, public relations, social sciences, political science or any other related fields required.

Experience and required skills:

• Possess at least 2 years’ experience in communications related work (Contractor should have prior experience in producing multimedia including videos and graphics and writing and editing long-form content, including but not limited to articles, blogs, newsletters);
• At least 1 year of Experience in developing and managing websites for development organizations;
• At least 1 year experience working with UN system, and especially UNDP; (for knowledge on communication products, writing standards and terminology of development organizations)
• At least 1 year working experience in Asia and the Pacific region.

Language:

• Excellent command of English, written and oral.

Competencies:

• Demonstrates commitment to the UN’s mission, vision and values;
• Demonstrates sound judgment, diplomacy and sensitivity to confidential matters;
• Demonstrated ability to meet deadlines and work under pressure;
• Innovative forward thinking, good coordination and organizational skills, teamwork; and
• Participate effectively in team-based, information sharing environment, collaborating and cooperating with others.

Price Proposal and Schedule of Payments

Consultant must send a financial proposal based on Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages:

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon between the respective business unit and the Individual Consultant prior to travel and will be reimbursed.

Evaluation Method and Criteria

Cumulative Analysis: The candidates will be evaluated through Cumulative Analysis method. When using the weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of set of weighted combine technical evaluation of desk review and interview (70%), and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment. 

Technical Criteria for Evaluation (70 points)

Proposed Methodology, Approach and Implementation Plan (30 points)

• Criteria 1: Brief description (maximum 250 words) on why the individual considers him/herself as the most suitable for the assignment; (5 points)
• Criteria 2: Sample pitch deck (3-5 slides) or other relevant format conceptualizing website upgrades- https://www.youthcolab.org/ with the aim of increasing its youth audience (18-30 year olds) in Asia and the Pacific; (10 points)
• Criteria 3: Short concept/proposal (maximum 750 words) for an introduction video of Youth Co:Lab Programme (maximum 2-3 mins) targeting private sector donors. Please utilize Youth Co:Lab website to get more information on the programme and impact. (https://www.youthcolab.org/); (15 points)

Qualification of IC (40 points)

• Criteria 1: Minimum Master’s degree in communication, journalism, marketing, digital media studies, public relations, social sciences, political science or any other related fields; (10 points)
• Criteria 2: Possess at least 2 years’ experience in communications related work (Contractor should have prior experience in producing multimedia including videos and graphics and writing and editing long-form content, including but not limited to articles, blogs, newsletters); (15 points)
• Criteria 3: At least 1 year of Experience in developing and managing websites for development organizations; (5 points)
• Criteria 4: At least 1 year experience working with UN system, and especially UNDP; (for knowledge on communication products, writing standards and terminology of development organizations) (5 points)
• Criteria 5: At least 1 year working experience in Asia and the Pacific region. (5 points)

**Only candidates obtaining a minimum of 70% or above in the Technical evaluation would be considered for the Financial Evaluation.

Personal interview may be required.

Financial Evaluation (30%)

Financial proposals from all technically qualified candidates will be scored out of 30 marks based on the formula provided below. The maximum marks (30) will be assigned to the lowest financial proposal.

All other proposals will receive points according to the following formula:

• p = y (µ/z).

Where:

• p = points for the financial proposal being evaluated;
• y = maximum number of points for the financial proposal;
• µ = price of the lowest priced proposal;
• z = price of the proposal being evaluated.

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.

Instructions to Applicants: Click on the “Apply now” button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit “submit application” tab at the end of the page then the uploading option for the required document will be available.

Please group all your document into one (1) single PDF document as the application system only allows to upload maximum one document.

Interested candidates must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document:

1. Letter of Confirmation of Interest and Availability with Financial Proposal (in USD) using the template provided as Annex III 

[Financial proposal: Consultant shall quote an all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided for the entire assignment. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.) that could be incurred by the IC in completing the assignment are already factored into the proposed fee submitted in the proposal]

If an Offeror is employed by an organization/ company/ institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

1. P11 / Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

1. Brief description of (1) why the individual considers him/herself as the most suitable for the assignment (maximum 250 words); (2) Sample pitch deck (3-5 slides) or other relevant format to on how the individual visualize to upgrade the current website – https://www.youthcolab.org/ aiming to increase its youth audience between 18-30 in Asia and the Pacific; (3) Short concept/proposal (maximum 750 words) for an introduction video of Youth Co:Lab Programme (maximum 2-3 mins) targeting private sector donors.

**Failure to submit the above-mentioned documents or Incomplete proposals shall result in disqualification

**Please group all your document into one (1) single PDF document as the application system only allows to upload maximum one document.

The short-listed candidates may be contacted, and the successful candidate will be notified.

ANNEXES

Annex I – TOR_ Multimedia Production Consultant

Annex II – General_Terms_and_Conditions_for_Contracts_Individual_Consultants

Annex III – Letter of Confirmation of Interest and Availability and financial proposal

All documents can be downloaded at: https://procurement-notices.undp.org/view_notice.cfm?notice_id=85370