Administrative Support Agent

MAKE A DIFFERENCE – JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener,
promote a fairer society, or support businesses and innovation across the EU? Then come and
work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and
the world – a better place. They come from the 27 Member States of the European Union.
Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and
inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

•

Interesting and challenging jobs with plenty of opportunities for training and acquiring
new skills and competencies throughout your whole career

• Opportunities to move between different policy areas throughout your career
• A package of flexible working conditions including the possibility of teleworking – we

care about your work-life balance

• A competitive financial package, including comprehensive healthcare, accident and

pension schemes

• A multilingual, multicultural workplace where personal and career development are

strongly promoted

• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and
inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of
profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers
and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working
environment. We aim for our workforce to be representative of European society and strongly
welcome applications from all qualified candidates. We actively seek to create a workplace where
each staff member feels valued and respected, can give their best and can develop to their full
potential.

To promote diversity and establish a geographically balanced pool of candidates, we strongly
encourage applicants from Member States which are currently underrepresented in the European
Commission workforce to apply. These Member States are currently Austria, Cyprus, the Czech
Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Luxembourg, Malta,
Poland, Portugal, Slovakia and Sweden1. Recruitment will however remain strictly based on the
merits of all applicants and no positions will be reserved for nationals of any specific Member
State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions.
There are two categories of non-permanent staff:

•

temporary agents are recruited to fill vacant positions for a set amount of time or
to perform highly specialised tasks.

• contract agents may provide additional capacity in specialised fields where an
insufficient number of officials is available or carry out a number of administrative or
manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in
any EU Institution), but in some cases they can be offered contracts for an indefinite
duration (in offices, agencies, delegations or representations).

For more information on different staff categories

1 Please note that the list of underrepresented Member States may be subject to future amendment based on potential
data changes over time.

(Selection reference SCIC/COM/2026/1450)

Administrative Support Agent – ACI
Recruitment
Directorate-General Interpretation (DG SCIC) of the
European Commission

Selection reference: SCIC/COM/2026/1450
Domain: Interpretation
Where: Unit SCIC.B.2 – „Programming of Interpretation“, Brussels
Staff category and Function Group: Temporary agent 2b – Administrative agent
Grade range: AST/SC1-2
Publication deadline: 30.07.2026 – 12.00 (Brussels time)

WE ARE

The Directorate-General for Interpretation (SCIC) facilitates the EU’s democratic decision-making
process by providing high quality conference interpretation to EU institutions, bodies and agencies
and by delivering corporate conference organisation and meeting room management services
across the Commission.

Directorate B (Interpretation Services Management and Professional Support) manages provision of
interpretation in EU institutions by i) helping attract talent and train future interpreters ii)
programming teams of staff and freelance interpreters to meetings serviced by DG SCIC, iii)
ensuring client interface and support to interpreters with documentation and terminology and iv)
administering the interinstitutional pool of freelance interpreters. Unit B2, in charge of
Programming of Interpretation, coordinates and manages the provision of interpretation in
meetings of the Commission, the European Council, the Council of the EU, the European Economic
and Social Committee, the Committee of the Regions as well as other agencies and bodies of the
European Union.

The unit is located in Brussels. It is a central unit in the DG interacting with a wide range of
interlocutors, be it externally with our customer Institutions or internally with other units within
Directorate B, with the Interpreters Directorate, the Resources and corporate services Directorate,
interpreters
representatives.
and
The unit is currently staffed with 29 colleagues and a group of interpreters providing ad-hoc
assistance. The Head of Unit is supported by a Deputy Head of Unit, and three Heads of Sector.

themselves

staff

Within Unit B2, the ACI recruitment sector plays a central role in contributing to ensure availability
of a sufficient number of interpreters, thanks to the recruitment of Auxiliary Conference
Interpreters (ACIs) to complement the permanent staff interpreters assigned to meetings and time
management of staff interpreters in line with the specific framework that applies to them. This is a
central operation to SCIC’s activities since ACIs account for around 50% of all interpretation

(Selection reference SCIC/COM/2026/1450)

provided. It involves some 50 000 contract days being issued in an average year and annual
expenditure of up to EUR 50 million.

WE PROPOSE

You will deal with a variety of tasks in the area of freelance interpreters’ recruitment. You will be
responsible for recruiting the needed ACIs to cover demand for given dates and languages and for
assessing and processing staff interpreters’ absence requests and work patterns. You will also be
called to help monitor available resources and to contribute to forecast ACI recruitment needs. You
may be called to take tasks related to time management of interpreters.

Among your daily tasks, you will:
– assess needs with a view to satisfying the highest possible demand, and undertake the
recruitment of ACIs in a cost effective manner
– manage ACI contracts
– act as leave manager for staff interpreters
– help monitor resources and their availability
– maintain contacts with various stakeholders, including meeting organisers, interpreters and
colleagues in other SCIC services.

For that, you will use SCIC internal databases as Pearl, Indisponibilité, Engagements, Signalétique
as well as corporate tools like Sysper and ARES.

WE LOOK FOR

You are a dynamic, result-driven colleague, with excellent organisational skills, able to work
autonomously and to deliver high-quality results. You know how to analyse data and effectively
use these for future planning. As you will be in regular contact with a wide range of stakeholders,
especially interpreters and meeting organisers, you will need good communication and
interpersonal skills, which will allow you to smoothly integrate the team where members work
closely together.

Occasionally, you must be ready to work within tight deadlines when dealing with last-minute
requests.

Experience with provision of interpretation services in the context of the EU Institutions, and in
particular in the recruitment of freelance interpreters, is an asset.
Our Unit works in English and French.

(Selection reference SCIC/COM/2026/1450)

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:
1. your CV
Please send these documents by the publication deadline to [email protected]
indicating the selection reference SCIC/COM/2026/1450 in the subject.

2. completed application form.

No applications will be accepted after the publication deadline.

(Selection reference SCIC/COM/2026/1450)

ANNEX

1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application:

Our rules provide that you can only be recruited as a temporary agent at the European Commission if you:

General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen
• Have fulfilled any obligations imposed by applicable laws concerning military service
• Are physically fit to perform the duties linked to the post
• Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications:
In order to be recruited for this position, you must have at least

• a level of post-secondary education attested by a diploma, or
• a level of secondary education attested by a diploma giving access to post-secondary

education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the
Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to
provide the documents that corroborate the eligibility criteria (diplomas, certificates and other
supporting documents).

Languages:
•

have a thorough knowledge (minimum level C1) of one of the 24 official languages of the
EU2

• AND a satisfactory knowledge (minimum level B2) of a second official language of the EU,

to the extent necessary for the performance of the duties.

 What about the selection steps?

2 The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL
(Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU
(Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO
(Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).

(Selection reference SCIC/COM/2026/1450)

The post was published internally within the Commission, inter-institutionally, and brought to the
attention of competition laureates.

In accordance with Article 29 of the Staff Regulations, applications from Commission officials,
officials from other Institutions, and laureates of competitions have priority3. If these candidates do
not best fit the requirements for the position, the Commission can recruit a temporary agent.

A selection panel will choose a limited number of candidates for interview, based on the CV and
application form that they submitted. Due to the large volume of applications, we may receive,
only candidates selected for the next step of the selection phase will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in
the interest of the candidates and of the institution, the selection procedure will be carried out in
English and possibly in another language.

2. Recruitment

The candidate selected for recruitment will be requested to supply documentary evidence in
support of the statements made in their application.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-
up, carried out by the Commission.

 Type of contract and working conditions

The place of employment will be Brussels.

In case the successful candidate is not an official or a competition laureate, they will be recruited
as a temporary agent under Article 2(b) of the Conditions of Employment of Other Servants,
in function groups AD, AST or AST/SC.

3 Officials from the Commission or other Institutions are invited to use the standard channels (Sysper or inter-
institutional vacancy portal).

(Selection reference SCIC/COM/2026/1450)

 Grade

The recruitment grade, as well as the step in that grade, will be determined in accordance with
Commission Decision C(2025)4716 on policies for the engagement and use of temporary agents
and with Commission Decision C(2013)8970 laying down the criteria applicable to classification in
step on engagement.

The recruitment grade will be calculated based on the qualifications and the number of years of professional
experience, according to Art. 13 of the Commission Decision C(2025)4716. Higher grades may be granted
exceptionally.

The duration of the 1st contract will be of 1 to 4 years. The contract might then be extended
only once for a maximum of 2 years and in the interest of service, in accordance with Commission
Decision C(2025)4716 on policies for the engagement and use of temporary agents.

All new staff have to successfully complete a 9-month probationary period.

The pay of staff members consists of a basic salary supplemented with specific allowances,
including, where applicable, expatriation and family allowances. The provisions guiding the
calculation of these allowances can be consulted in the Conditions of Employment of Other
Servants. As a member of staff of the European institutions, your pay is subject to a tax raised by
those institutions.

The European Commission applies a policy of equal opportunities and non-discrimination in
accordance with Article 1d of the Staff Regulations.

Should you need further information on working conditions, please refer to Working conditions and
benefits of EU Careers.

For information related to Data Protection, please see the Specific Privacy Statement under “7.
Information to data subjects on their rights”, to find your rights and how to exercise them in
addition to the privacy statement, which summarises the processing of your data.

(Selection reference SCIC/COM/2026/1450)