Finance Officer – Erbil

Job Overview/Summary:

The Finance Officer will report to the finance coordinator and will be responsible for ensuring IRC systems and procedures of internal controls are in place when committing financial transactions and assisting the SFO in financial matters in the Erbil office. The position will be responsible for, among other duties: reviewing final bank and Integra reconciliations and monitoring balance sheet accounts, processing close-out non-PO payments, preparing final cash forecasts, supporting staff on close-out procedures, and ensuring proper archiving and organization of all financial vouchers.

Major Responsibilities:

Accounting and Payment Process:

• Analyzing and clearing all financial obligations including vendor advances, inventory accounts, staff/partner/vendor payables, inter-company balances, and grant receivables/payables.
• Performing the cash and bank reconciliations, depositing remaining balances, and support bank account closures per the office close-out plan.
• Process final staff settlements including salaries, accrued leave, severance, statutory deductions, and end-of-contract payments.
• Ensure all staff advances (salary, program, travel) are liquidated and documented prior to closure.
• Clear all outstanding POs, vendor invoices, service provider payments, and pending system transactions.
• Confirm balances with vendors and partners, resolving all outstanding items before close-out.
• Settle all income tax, social security, leave accruals, and remaining financial obligations.
• Support inventory clean-up with GSC/Operations, ensuring proper documentation for disposal or transfer.

Budgeting and Reporting

• Prepare and monitor the office close-out budget covering all associated costs until the final closure date.
• Report and update the close-out budget monthly, ensuring alignment with the overall closure plan.
• Prepare and submit final project and donor reports in line with contractual deadlines and donor requirements.
• Finalize the list of grants from the past 10 years, categorize by risk, and support development of the financial archiving plan.
• Confirm balances with all previous partners and clear outstanding partner account codes.
• Maintain and update the partners database for communication, audit support, and confirmation of balances.

Documentation, Archiving & Compliance

• Establish the finance close-out core team and assign responsibilities for key tasks.
• Define and deploy an archiving plan for scanning, indexing, and properly archiving all financial documents and vouchers.
• Ensure financial files, accountancy records, and compliance-related documents are fully archived and accessible for audit and HQ review.
• Coordinate with Global Supply Chain, Operations, and Grants to review and close all active legal agreements.
• Conduct staff exit interviews (financial portion), confirm clearance of advances, collect assets, and ensure complete archiving of exit documentation.
• Any other tasks assigned by the supervisor.

Key Working Relationships:

Position Reports to: Finance Coordinator

Position technically supervised by: N/A
Position directly supervises:  Finance Intern

Indirect Reporting: N/A

Internal: Programs and Operations Departments

External: N/A

How to Apply

1. Click on the link https://theirc.wd1.myworkdayjobs.com/External_Careers/job/Erbil-Iraq/Finance-Officer_JR00001677
2. Click on the yellow Apply button and select Apply Manually.
3. Create an account by filling in your email and password according to the instructions. Complete all required fields, from personal information to review and submission.