IOM: Project Assistant – Bangkok


Key Responsibilities

    Assist in the implementation and monitoring of project activities.

    Retrieve, compile, summarize, and present information/data on specific project topics.

    Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.

    Organize meetings, workshops and training sessions.

    Monitor contracts and budget; verify availability of funds; obtain necessary approval and update budget related information.

    Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.

    Draft correspondence, reports, briefing notes, graphics, presentations and other forms of documentation.

    Respond to general information requests and inquiries; set up and maintain files/records.

    Perform such other relevant duties as maybe assigned.

Required Qualifications

Required Qualifications and Experience

Education

    Bachelor’s degree in Social Sciences, International Relations, Migration Studies, Development Studies or a related field from an accredited academic institution with two years of relevant professional experience; or,

    High School diploma with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

    Experience supporting project implementation, coordination and administration in a multi-stakeholder environment.

    Experience supporting the organization of events, workshops, consultations or trainings.

    Familiarity with labour migration, social inclusion, migrant protection or related development priorities is an advantage.

    Experience in data collection, information management or reporting is desirable.

    Experience working with international organizations, development agencies or UN organizations is desirable.

Skills

    Strong organizational, coordination and time management skills.

    Strong drafting, communication and interpersonal skills.

    Ability to monitor project activities, contracts, deliverables and deadlines.

    Experience supporting procurement, financial and administrative processes.

    Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).

    Ability to work effectively in a multicultural team environment.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM’s official languages (English, French, Spanish).

For this position, fluency in English and Thai is required (oral and written).

Working Knowledge of Karen and/or Burmese is desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.

    • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

How to apply:

Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above said deadline referring to this advertisement. Please attach the following documents in your application.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

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