IRC: Consultant for the Revision of the Alternative Care in Emergencies (ACE) Toolkit – New York

The International Rescue Committee (IRC) responds to the world”s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world”s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you”re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Consultant for the Revision of the Alternative Care in Emergencies (ACE) Toolkit

Contract Type: Consultancy (Individual Contractor)

Lead Agency: International Rescue Committee (IRC)

In collaboration with: Alliance for Child Protection in Humanitarian Action (the Alliance); Unaccompanied and Separated Children Task Force (UASC TF)

Level of Effort: 40 working days

Period: May 2026 – September 2026 (approximately 4–5 months)

Location: Home-based, global scope with virtual engagement

1. Background

The International Rescue Committee (IRC) is a global humanitarian and development organization that responds to the world’s most severe humanitarian crises. The IRC works to save lives, protect rights, and support recovery for people affected by conflict and disaster. As a global technical leader in child protection, the IRC delivers direct programming, strengthens national child protection systems, and contributes to global standard‑setting, evidence generation, and learning. The IRC is a co‑lead of the Alliance for Child Protection in Humanitarian Action and plays a central role in advancing inter‑agency guidance, minimum standards, and tools to improve outcomes for children in humanitarian settings.

The Alliance for Child Protection in Humanitarian Action (the Alliance) is a global inter‑agency network co‑led by UNICEF and rotating NGOs, currently the International Rescue Committee (IRC) and Hurras. The Alliance brings together UN agencies, NGOs, governments, academics, and donors to strengthen the quality, consistency, and accountability of child protection responses in humanitarian contexts. Its work includes standard‑setting and guidance development, capacity strengthening, learning, evidence generation, and advocacy. One of the Alliance’s technical platforms is the Unaccompanied and Separated Children Task Force (UASC TF), which provides global leadership on responses for children deprived of parental care in emergencies. IRC currently co-leads UASC TF together with Save the Children.

The Alternative Care in Emergencies (ACE) Toolkit (2013), originally developed by the predecessor of the UASC TF: the Interagency Working Group on Unaccompanied and Separated Children (IAWG-UASC), has served for more than a decade as a foundational inter-agency resource guiding practitioners in planning, implementing, and monitoring emergency alternative care responses. Recent global developments – including protracted crises, mass displacement, increased mixed migration flows, scaling community-based protection systems, evolving data protection standards, digital case management, and strengthened global guidance on preventing family separation – have created an urgent need for a comprehensive update of the toolkit. In 2025, the UASC Task Force commissioned the Alternative Care Survey to gather practitioner and agency insights regarding gaps, relevance, and user needs related to the ACE Toolkit. Building on these inputs, IRC seeks a consultant to lead the technical revision of the ACE Toolkit.

2. Purpose of the Consultancy

To lead the revision of the Alternative Care in Emergencies Toolkit, ensuring that it:

Reflects current evidence, and best practices

Responds to findings from the ACE Survey 2025

Aligns with inter-agency guidance (e.g. CPMS, Guidelines for the Alternative Care of Children, child safeguarding standards, community-based child protection frameworks)

Integrates practitioner needs and contextual realities across diverse humanitarian settings

Remains accessible, operational, modular, and adaptable for field practitioners and government stakeholders

Streamline existing annexes towards potential consolidation and reduction.

3. Scope of Work

The consultant will be responsible for delivering a streamlined, technically robust version of the ACE Toolkit. Key tasks include:

3.1 Inception & Planning (5 days)

Review relevant materials, including:

The ACE Toolkit (2013)

ACE Survey 2025 results

Existing tools annexes and templates

Field Handbook on Unaccompanied and Separated Children (UASC), and Toolkit on Unaccompanied and Separated Children (UASC)

Latest global and inter-agency guidance including the UN Guidelines for the Alternative Care of Children, CPMS and key resources, such as those from the Alliance, UNICEF, UNHCR, GPC, key INGO guidance and academic publications

Develop an inception note with:

Annotated outline of revised toolkit

Methodology and revision approach

Identification of tools to retire, replace, or update

Workplan and timeline for 40 consultancy days

3.2 Revision of Core ACE Guidance (20 days)

Revise and, where necessary, rewrite and reorganize the ACE Toolkit, ensuring:

Up-to-date evidence, terminology, and standards

Integration of updated case management tools and practices (aligned with IM principles and BIP)

Practical, user-friendly structure with clear steps and flow diagrams

Stronger emphasis on:

Community-led and culturally grounded care models

Localization and capacity sharing

Integration with national child protection systems

Disability inclusion in alternative care, gender, and intersectionality

Safer digital practices, data protection, and interoperability

Safeguarding in emergency placements

Ensure alignment with survey feedback on language, accessibility, and usability.

3.3 Revision of Tools and Templates (5 days)

Review all existing tools in the original toolkit (over 60) and:

Propose to the ACE Task Team the tools that should be updates/removed/added. Based on the feedback received:

Update relevant ones

Remove outdated ones

Add new tools and templates based on practitioner requests

Ensure tools reflect current standards for assessment, monitoring, reunification, caregiver support, reporting, and safeguarding

Produce consistent formatting, instructions, and version control.

Consultation & Validation (5 days)

Collaborate closely with the UASC Task Force, most importantly the ACE Task Team, IRC technical leads and the Alliance leadership in reviewing the revised content and incorporating feedback based on consensus.

Participate in monthly technical review sessions of the ACE Task Team to present progress, gather feedback, and adjust content;

Organize a final consultation workshop

Incorporate broad inter-agency feedback from at least one wider consultation round (written or virtual workshop).

3.5 Finalization (5 days)

Produce a finalized ACE Toolkit, including:

Full narrative text

Updated tools annex

Implementation guidance and roll-out recommendations, including for capacity strengthening through the Alliance

Clear cross-referencing and user navigation

Provide a stand-alone Executive Summary and Quick Reference Guide.

Submit clean and tracked-change versions of all outputs.

4. Deliverables

Throughout deliverables should take into account feedback from the ACE TT and other relevant actors and sources:

Deliverable i

Inception Note & Annotated Outline

Description Detailed outline, methodology, workplan

Timeline 5 days

Deliverable ii

Draft Revised Toolkit (Full Text, First Draft)

Description Updated core content

Timeline 20 days

Deliverable iii

Updated Tools Annex (First Draft)

Description Revised and new tools/templates

Timeline 5 days

Deliverable iv

Validation Draft of Tools & Annexes

Description Incorporating inter-agency feedback

Timeline 5 days

Deliverable v

Final ACE Toolkit

Description Clean, formatted, fully integrated product.

Provide a final review of the toolkit after it is copy-edited.

Timeline 4 days

Deliverable vi

Executive summary, quick reference guide & dissemination roadmap

Timeline 1 day

5. Consultant Profile

Required:

Minimum 10 years’ experience in child protection in humanitarian setting

Proven expertise and experience directly implementing alternative care and UASC programming in humanitarian contexts.

Proven experience working at global or inter‑agency level, including engagement with UN agencies, NGOs, and coordination mechanisms.

Demonstrated authorship of technical guidance, toolkits, global standards, or policy documents

Strong familiarity with the ACE Toolkit, UN Guidelines for the Alternative Care of Children, Minimum Standards for Child Protection in Humanitarian Action (CPMS). UASC Handbook and toolkit, IM, BIP and data protection

Demonstrated experience in synthesizing diverse feedback cohesively

Excellent writing and facilitation skills

Ability to produce practical field guidance

Ability to integrate equity, disability inclusion, and adolescent‑specific considerations into technical guidance.

Demonstrated ability to manage work independently, deliver to deadlines, and balance technical ambition with realistic scope and time constraints.

Ability to work collaboratively and respectfully within an inter‑agency, consensus‑driven environment.

Desirable:

Prior involvement in the ACE Toolkit or Alliance working groups

Experience working in multiple emergency contexts

Experience with participatory research or large-scale consultation processes

Knowledge of a second UN language.

6. Management & Coordination

The consultant will be contracted and managed by the IRC

Core technical oversight will be provided by the UASC Task Force Co-Leads, ACE Technical Task Team, IRC

Additional consultation with UNICEF and other key stakeholders as required.

7. Payment Structure

Payment will be based on successful completion of deliverables, as agreed during the hiring process.

8. Ethical, Safeguarding & Data Protection Requirements

The consultant must adhere to:

IRC safeguarding policy

Data protection standards consistent with IRC, UNICEF, UNHCR

Do no harm principles, confidentiality, and safe handling of case examples

9. Application Process

Interested consultants should submit:

CV

Two samples of relevant technical writing

Proposed daily rate

Brief (1page) technical approach outlining methodology for toolkit revision

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way – Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.