Secretary – to the Head of Department

MAKE A DIFFERENCE – JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener,
promote a fairer society, or support businesses and innovation across the EU? Then come and
work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and
the world – a better place. They come from the 27 Member States of the European Union.
Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and
inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

•

Interesting and challenging positions with plenty of opportunities for training and
acquiring new skills and competencies throughout your whole career

• Opportunities to move between different policy areas throughout your career
• A package of flexible working conditions including the possibility of teleworking – we

care about your work-life balance

• A competitive financial package, including comprehensive healthcare, accident and

pension schemes

• A multilingual, multicultural workplace where personal and career development are

strongly promoted

• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and
inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of
profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers
and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working
environment. We aim for our workforce to be representative of European society and strongly

welcome applications from all qualified candidates. We actively seek to create a workplace where
each staff member feels valued and respected, can give their best and can develop to their full
potential.

To promote diversity and establish a geographically balanced pool of candidates, we strongly
encourage applicants from Member States which are currently underrepresented in the European
Commission workforce to apply. These Member States are currently Austria, the Czech
Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Latvia, Luxembourg,
Malta, Poland, Slovakia and Sweden1. Recruitment will however remain strictly based on the
merits of all applicants and no positions will be reserved for nationals of any specific Member
State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There
are two categories of non-permanent staff:

•

temporary agents are recruited to fill vacant positions for a set amount of time or
to perform highly specialised tasks.

• contract agents may provide additional capacity in specialised fields where an
insufficient number of officials is available or carry out a number of administrative or
manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in
any EU Institution), but in some cases they can be offered contracts for an indefinite
duration (in offices, agencies, delegations or representations).

For more information on different staff categories

(Reference: Call for interest EC/2026/OIB/514430)

Secretary to the Head of Department

in the Office for infrastructure and logistics in Brussels of
the European Commission

Job title: Secretary to the Head of Department
Domain: operational and administrative support and resources
Where: Department RPP – “Resources, Policy Steering and Prevention “, Brussels
Function Group: FG II
Contract Type: 3a
Express your interest until: 29.05.2026 – 12.00 (noon, Brussels time)

WE ARE
The mission of OIB is to provide a functional, safe and comfortable workplace for Commission staff
and to provide high quality support services, based on a client-oriented approach in an
environmentally friendly and cost-effective way.
The OIB.RPP department’s mission is to ensure the sound management of the budget, including
legal and financial aspects, the modernisation and efficient provision of IT systems and governance
while meeting corporate reporting requirements. We assure the internal control in OIB and health
and safety obligations throughout the Commission. RPP also steers OIB”s Human Resources and
internal and corporate communication. This is done in a collegial and supportive spirit living the OIB
values in everyday work.

WE PROPOSE
In a pleasant and dynamic working environment, we offer a secretary post (GFII) which will provide
administrative support to the Head of Department. The role is working in close cooperation and
complete transparency with the Head of Department in planning meetings, managing the agenda,
coordinate actions between the units, facilitate communication and information sharing. The work
includes the main administrative tasks assigned to a secretary such as follow-up and registration
of mails in Ares and follow-up of deadlines for the Department. The role also implies cooperation
with corresponding colleagues in the units in RPP and secretarial support/backup when necessary to
the RPP units. The working languages are French and English. We work in a positive and
constructive atmosphere according to OIB values.

WE LOOK FOR
We are looking for a dynamic, highly motivated contract agent with a documented expertise in
administrative support work and a very good understanding of the coordination function required at
Department level.

(Reference: Call for interest EC/2026/OIB/514430)

The candidate should meet the following criteria:

A. Required:
• Experience as a secretary of at least 3 years.
• A good understanding of IT tools (Microsoft Office: Excel, Word, Outlook…).

B. Desired:
• Experience as a secretary/administrative support in the European Institutions.
• Knowledge of the main European Commission IT tools: Sysper (HR data management), Ares
(documents register), Sharepoint.

C. Personal qualities required for the position (assessed during the interview):
• Team spirit.
• Good communication and interpersonal skills.
• Good organisational skills.
• The ability to handle sensitive information.
• Flexibility, service-oriented, positive attitude.

D. Languages:
• Knowledge of French and/or English would be an advantage

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of
spontaneous applications. The present call for interests aims at helping the recruiters to identify
potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1.

If you are not registered yet in the open EPSO database, please do so at the following
address: CAST Permanent. Please select under selection procedures for contract agent the
CAST permanent profile that best suits your education and experience.
2. You should send your documents in a single pdf in the following order:

2. completed application form.

1. your CV
Please send these documents by the publication deadline to [email protected]
indicating the call for interest reference EC/2026/OIB/514430 in the subject.

No applications will be accepted after the publication deadline.

(Reference: Call for interest EC/2026/OIB/514430)

ANNEX

1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application:

Our rules provide that you can only be recruited as a contract agent at the European Commission if
you:

General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen;
• Have fulfilled any obligations imposed by applicable laws concerning military service;
• Are physically fit to perform the duties linked to the position;
• Produce the appropriate character references as to suitability for the performance of the

duties.

• Have passed an EPSO CAST in the relevant Function Group for this position. At the stage of

the application, it is sufficient to be registered in the EPSO CAST data base.

Qualifications:

(a) Have a level of post-secondary education attested by a diploma OR
(b) a level of secondary education attested by a diploma giving access to post-secondary

education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by
the Ministry of Education) will be accepted.

Languages:

• have a thorough knowledge (minimum level C1) of one of the 24 official languages of the

EU1

• AND have a satisfactory knowledge (minimum level B2)2 of a second official language of

the EU, to the extent necessary for the performance of the duties.

 What about the selection steps?

The selecting unit chooses from the EPSO database3 candidates with the appropriate profile and
invites them to an interview. For the interview a selection panel is set-up to assess the best

1 The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL
(Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU
(Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese),
RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).
2 For details on language levels, please see the Common European Framework of Reference for Languages
(https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr).

(Reference: Call for interest EC/2026/OIB/514430)

candidates. Due to the large volume of applications that we may receive only candidates selected
for the interview will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in
the interest of the candidates and of the institution, the selection procedure will be carried out in
English and French.

3 Therefore, candidates who did not pass already a CAST on the level Function Group II, should register their
profile at this address: https://eu-careers.europa.eu/en/Cast-Permanent

(Reference: Call for interest EC/2026/OIB/514430)

2. Recruitment

The candidate selected for recruitment will be requested to provide documentary evidence in
support of the statements made in the database and, where relevant, the call for interest.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-
up carried out by the Commission.

 Type of contract and working conditions

The place of employment will be in Brussels.

The successful candidate will be engaged as a contract agent under Article 3(a) of the
Conditions of Employment of Other Servants, in function group FG II. General information on
Contract Agents can be found at this link.

The grade or proposed grade range, as well as the step in that grade, will be defined on the basis
of the candidates’ previous professional experience, in accordance with Commission Decision
C(2017)6760 laying down the criteria applicable to classification in step on engagement.

The duration of the first contract will be 2 years. The contract may be renewed in the interest of
the service for a definite duration. If a second renewal of the contract is in the interest of the
service, the contract will be for an indefinite duration.

The duration of the renewal(s) will be defined according to the General Implementing Rules in force
at that moment (currently, Commission Decision C(2017)6760 on policies for the engagement and
use of contract agents).

Contract agents recruited in Function Group II must successfully complete a 9-month probationary
period.

The pay of staff members consists of a basic salary supplemented with specific allowances,
including, where applicable, expatriation and family allowances. The provisions guiding the
calculation of these allowances can be consulted in the Conditions of Employment of Other
Servants. As a member of staff of the European institutions, your pay is subject to a tax raised by
those institutions.

The European Commission applies a policy of equal opportunities and non-discrimination in
accordance with Article 1d of the Staff Regulations.

Should you need further information on working conditions, please refer to Working conditions and
benefits of EU Careers.

(Reference: Call for interest EC/2026/OIB/514430)

For information related to Data Protection, please see the Specific Privacy Statement under “7.
Information to data subjects on their rights”, to find your rights and how to exercise them in
addition to the privacy statement, which summarises the processing of your data.

(Reference: Call for interest EC/2026/OIB/514430)