Main purpose of job:

A VVIP visit represents a significant opportunity for the British High Commission to strengthen the UK-Singapore relationship through a programme of high-profile engagements. Two key elements of the programme will be a reception and a business leaders’ dinner, bringing together senior stakeholders from government, business and wider society. We are seeking an organised, proactive and adaptable intern to support the planning and delivery of these events, as well as the wider visit programme. The successful candidate will play a key role in coordinating logistics, managing guest information, supporting invitations and stakeholder engagement, liaising with suppliers and venues, and helping to ensure events are delivered smoothly and professionally. This is a varied and fast-paced role at the heart of a major diplomatic programme. Responsibilities may evolve as planning progresses, but will include supporting the delivery of the reception and business leaders’ dinner, maintaining plans and trackers, coordinating information across teams, preparing event materials, and providing practical support during the visit itself. The internship offers a unique opportunity to gain first-hand experience of planning and delivering high-profile diplomatic events within an international environment. We are looking for someone with strong organisational and communication skills, excellent attention to detail, sound judgement, and the ability to work calmly and effectively under pressure.

Roles and responsibilities / what will the jobholder be expected to achieve?:

Lead the day-to-day coordination of the reception and business leaders’ dinner, working with colleagues across the British High Commission to support successful delivery.

Act as the central coordinator for event planning and logistics, maintaining trackers, monitoring deadlines and ensuring actions are followed up.

1. Support the planning and delivery of a high-profile reception and business leaders’ dinner as part of a VVIP visit programme.
2. Assist with the development and maintenance of project plans, trackers and event delivery timelines, ensuring actions are monitored and completed on schedule. 
3. Support the management of guest lists, including compiling information from teams across the British High Commission and maintaining accurate records. 
4. Coordinate invitations and RSVP processes, providing regular updates on attendance and helping manage stakeholder communications. 
5. Liaise with teams to support logistical planning. 
6. Support on-site event delivery including guest registration and management. 
7. Provide wider administrative and logistical support as required, adapting flexibly to changing priorities and operational requirements.

• Excellent organisational skills, with the ability to manage multiple tasks and priorities simultaneously.
• Strong attention to detail and ability to maintain accurate records and information.
• Excellent written and verbal communication skills in English.
• Strong interpersonal skills and confidence working with a wide range of stakeholders.
• Good IT literacy, including proficiency in Microsoft Office applications (Outlook, Word, Excel and PowerPoint).
• Ability to work effectively both independently and as part of a team.
• Ability to work calmly, professionally and flexibly in a fast-paced and changing environment.
• Strong judgement and discretion when handling sensitive information.
• Ability to deliver work to deadlines and maintain high standards under pressure.
• A proactive approach to problem-solving and willingness to take ownership of tasks.

Language requirements: 

Language: English

Level of language required:  Expert