Lead Programme Manager

JOB PURPOSE

Overview of the engagement

IPPF is seeking an experienced Programme Manager to work side by side with colleagues in the Programmes and Performance Unit to support IPPF Member Associations in building their capacity for delivering quality SRHR information and services in the communities they serve.

The primary responsibility of the Lead Programme Manager is to manage an exciting new multi country programme funded by the Australian Government, Responding with Essential SRHR Provision and New Delivery Mechanisms (RESPOND). The overall goal of the multi-country programme is to ensure populations affected by the COVID-19 pandemic in the South, Southeast Asia and Pacific regions have enhanced sexual and reproductive health and rights. The programme will result in higher uptake of quality and equitable SRHR services by the most vulnerable. It will support innovative service delivery and information approaches adapted to the pandemic and restore services that have been impacted due to COVID-19.

• Responsible for successfully managing and ensure implementation of a IPPF funded multi country project, working closely with IPPF Secretariat staff in two regions and Member Associations in 12 countries.
• Provide technical advice and support in the formulation and monitoring of SRHR policies and innovative programme approaches that support comprehensive service delivery and demonstrate impact.
• Lead the development of the Annual Workplans and the Member Associations (MA).
• Management and development of the technical programme team members.
• Ensure timely donor and internal reports (quarterly, six monthly and annual).
• Review current project management systems and make recommendations to strengthen systematic delivery of SRHR services to the target population.
• Identify and improve performance issues and identify best practices within the team.
• Support the Director, Programmes and Performance in maintaining good communication and rapport with the MAs

KEY TASKS & RESPONSIBILITIES

• Overall management responsibility for the successful delivery of the project implementation which includes grant management, reporting, donor compliance, project documentation, communication, monitoring and evaluation of project deliverables
• Collaborate and coordinate with technical staff across the IPPF Secretariat for effective delivery of programme activities.
• Overall management responsibility for the successful delivery of the project implementation which includes grant management, reporting, donor compliance, project documentation, communication, monitoring and evaluation of project deliverables.
• Collaborate and coordinate with technical staff across the IPPF Secretariat for effective delivery of programme activities.
• Ensure timely project delivery and completion by effective internal coordination.
• Review Annual Workplans and assist to improve quality of the restricted programme.
• Monitor all programme reports (Annual reports, special reports, etc) and other deliverables and provide support to the programme team as necessary.
• Responsible for all aspects of the MA (Management, Programme, and Finances with regard to the programme) with assistance as required from the technical specialists and direct team.
• Provide support guidance to staff to assist MAs in their compliance to all programme requirements, thereby undertaking MA Annual program performance assessment.
• Provide guidance to MAs to identify their needs and develop plans to respond to their needs and needs of their country consistent with the priorities outlined.
• Prepare timely and high-quality biannual reports of the programme and provide regular updates to IPPF and donor as and when required.
• Maintain and regularly monitor a risk register on the programme to track the progress of the project and identify and manage risks to ensure delivery is on time.
• Co-ordinate the preparation of programme related materials and publications for dissemination to internal and external audiences to promote awareness and lesson-learning.
• Maintain regular communication with IPPF donor lead and provide updates on progress of the project with the donor.
• Ensure the results of the project are integrated in broader IPPF programmes.
• Ensure that IPPF’s policies such as safeguarding, and protection of children and vulnerable adults and gender equality are incorporated within the programme.
• Build and maintain positive relationships with all members of staff, and contacts within and outside the Federation.
• Ensure IPPF’s service delivery related policies and strategies, clinical governance and quality assurance system are strengthened.
• Provide technical support to MAs in the implementation of IPPF’s Integrated Package of essential Services (IPES) and also new areas of service delivery such as self-care management.
• Review, research and prepare briefing sheets, background papers and technical tools and guidelines relating to comprehensive service delivery and sexual and reproductive health rights and services.
• Keep updated of latest developments/techniques in the area of sexual reproductive health and rights (SRHR).
• Available for consultation and assistance as and when needed.
• Undertake any other duties assigned from time to time.

EDUCATION & QUALIFICATIONS:

• MA/Degree in health, social policy or management or related field with at least 5 years of relevant experience in project management.
• At least 5 years’ experience with a development or health related agency.
• Proficiency in writing, communications, management and human relation skills.**
• Demonstrated experience in team management

KNOWLEDGE, SKILLS AND ABILITIES

REQUIRED

• At least six (6) years working experiences in a similar position with international NGOs in donor-funded project management with technical and/or operational issues related to public health, women’s empowerment, poverty alleviation, or related issues.
• At least five (5) years’ experience in Programme design, management, monitoring and evaluation and reporting of development programmes.
• Excellent project management experience of multi-country programmes.

HIGHLY REGARDED

• Health multi country programme management, especially SRHR.
• Leadership expertise.
• Project management capacity building.
• Project design expertise, preferably for international health programmes.
• Experience managing restricted projects funded by DFAT is strongly desirable.

SKILLS

• High quality communication skills, both verbal and written.
• Skills in capacity development, including coaching and facilitation.
• Multi-country programme management skills, including design, implementation and monitoring and evaluation.
• Staff and team management.
• Computer literacy.
• Fluency in English both oral and written, is essential.
• Regional experience in the South, Southeast Asia and Pacific regions.

• Able to work cross-culturally.

• PERSONAL COMPETENCE

• Able to discuss sensitive issues with empathy and consideration of different perspectives.

• Ability to identify priorities under pressure and to complete tasks effectively under pressure, meeting deadlines.

• Ability to maintain confidentiality.

• Excellent time management and organization of workload.

• Must be able to work both independently and as part of a team.

• Commitment to ongoing learning and quality improvement.

• Able to take initiative.

• Reliable, self-motivated and flexible; able to respond to new opportunities

• Commitment to the aims of IPPF.

• Understanding of, and a commitment to, safeguarding including child protection, in a local and international context.

• Supportive of a woman’s right to choose and to have access to safe abortion services.