Logistics Assistant, GS-5, Temporary Appointment (364 days), Transport Centre (Operations Unit), UNICEF Supply Division

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

 

For Every Child…a Sustainable Future

This position as Logistics Assistant is located in the Operations unit of the Transport Centre in UNICEF Supply Division.

The incumbent will coordinate and monitor activities related to the international transport of supplies to ensure timely and cost-effective movement, with the overall goal of meeting the needs and requirements of UNICEF assisted programs and Procurement Service customers.

 

How Can You Make a Difference?

Under the supervision of the Logistics Specialist, the Logistics Assistant performs all activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement and logistics procedures in order to ensure timely deliveries of UNICEF-procured supplies including:

1. In liaison with forwarding agents arranges for consolidation and containerization of sea shipments, considering programme priority, warehouse capacity, purchase order delivery dates and special requests from Field offices & procurement services customers.
2. Reviews and approves freight quotations from freight forwarders, and approves transport bookings for air or surface shipments. 
3. Performs close monitoring of on-going and planned shipments by providing regular forecast reports and tracking of open action points.
4. Validates all shipping documents, bills of lading, air waybills, packing lists etc., and update relevant data fields. Distributes shipping reports and updates internal/external clients on their shipments.
5. Provides field offices and procurement centers in Supply Division with freight estimates and quotations when requested.
6. Provides guidance and advice to field offices and other centers in Copenhagen on shipping matters such as packing, containerization, modes of shipment, routings, etc. enabling correct instructions in purchase orders by Procurement and cost-effective delivery.
7. Manages complaints related to delivery of supplies and related to international shipments ensuring complaint is registered with quality assurance center Identifies corrective and preventative actions, and ensures consistent follow up with involved parties to resolve complaint
8. Maintains Country Office consignee contact list in order to provide Freight Forwarders with up-to-date and accurate contact information to facilitate international shipments, including active follow up with Country offices for any updates or changes
9. Any other duties or assignments as requested by the supervisor.

 

To qualify as a Champion for every Child you will have…

Required:

• Completion of secondary education with additional training in Logistics, transport, data/reporting or a related field
• At least 5 years of relevant working experience in logistics operations, international shipping, and reporting
• Intermediate Excel skills
• Fluency in English.
• Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF.

 

Desirable:

• Advanced MS Office Suite knowledge and experience in reporting
• Knowledge of other computer tools: ERP (SAP), PowerBI, online collaborative tools
• Proficiency in additional UN Language (Arabic, Chinese, French, Russian, Spanish).

 

 

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and below core competencies:

1. Builds and maintains partnerships
2. Demonstrates self-awareness and ethical awareness

3. Drive to achieve results for impact
4. Innovates and embraces change
5. Thinks and acts strategically
6. Manages ambiguity and complexity
7. Works collaboratively with others

To view our competency framework, please click here:

https://www.unicef.org/careers/get-prepared

 

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 

Remarks

The closing date is 25^th July 2021. Please be informed that all applications to UNICEF are handled via UNICEF’s online recruiting system. You can apply to the above position by creating your profile, and application at our web site: http://www.unicef.org/about/employ/index.php.  Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.  Queries can be directed to Louise Pedersen at [email protected].

 

Visit us at www.unicef.org/supply/