Mail Room Clerk

4514

Mail Room Clerk

£25,194 p.a. plus excellent benefits

Term/Indeterminate/Emergency

x1 indeterminate position

Assistant

LE03 (LEG2)

Canada House, Trafalgar Square SW1

08-06-2021 at 23:59 UTC+1 / GMT+1

The Mail Room Clerk is part of a team of three that provides mail & courier services to the High Commission of Canada’s 300 staff members at Canada House, as well as to the High Commission’s tenants. The Clerk uses and operates a variety of equipment, provides excellent face-to-face client service, and ensures that mail & courier requests are processed efficiently and in a timely manner. The Clerk also provides administrative support and assistance to the line manager and within the team.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:

• GCSE or equivalent (i.e. High School Diploma)

Language:

• *Fluency in English (oral, written, comprehension).
* Fluency will be assessed by a variety of means including written assessment and interview.

Experience:

• Minimum of 3 months recent* work experience in an office environment in a clerical/administrative support role. *Recent is defined as within the last five years

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:

• Knowledge of general office procedures

Abilities/Competencies:

• Attention to detail
• Good IT skills using Microsoft Suite (Word, Excel, Outlook)
• Client focus
• Good organizational skills
• Team player

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Previous experience with mail room services
• Knowledge of SAP financial system
• Experience purchasing office supplies and with stock control

• Occasional overtime may be required.

• Hours of work will be 37.5 per week, worked Monday to Friday at times to be arranged by the supervisor.
• Any job offer is subject to receipt of satisfactory employment and character references and the ability to obtain and maintain a Reliability Status security screening (including a criminal record check and financial check).
• Copies of educational qualifications will be required at the interview stage of the process.
• Successful candidate must have the required documentation allowing the right to work in the UK. Documentation will be required.

Open to applicants who are legal residents or citizens of the United Kingdom, who hold current documentation allowing them to work in the UK without restriction, who meet all of the essential requirements stated and whose applications are received by the closing date. Candidates holding documentation/visas not renewable in the UK such as the Youth Mobility Visa will not be eligible for a permanent position. In addition, applicants holding these visas will only be eligible for a fixed term or emergency contract if the expiry date of the visa is later than the termination date of employment. Please note that the High Commission of Canada to the United Kingdom does not sponsor work authorizations directly or indirectly. The High Commission of Canada does not reimburse any travel costs to and from assessments or interviews nor does it reimburse any relocation costs. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

How to apply:
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the High Commission of Canada to the United Kingdom which might arise in the 12 months following the completion of this recruitment process.