Office assistant (m/f)

The Alliance of Liberals and Democrats for Europe Party (ALDE Party, eupp) is the European political family, bringing together parties with common liberal, democrat and reform ideas from more than 30 European countries. Its role is to strengthen the liberal democrat movement throughout Europe, define a common political vision and communicate it effectively to European citizens.

The Brussels-based Secretariat of the ALDE Party supports its activities, organises its meetings, manages its external communication, facilitates European policy development and networking amongst liberal parties. To support our work, we are now seeking a Brussels based:

Office Assistant (m/f)

The position:

Member of a dynamic and international team, the Office Assistant will be part of the Finance & Compliance unit. The main responsibilities of the position are:

• Support the Finance team: processing invoices and keeping the inventory up-to-date.
• Manage ALDE travel platform for Staff and Bureau members.
• Office management (contact with suppliers, contact with the Building Manager; order of office supply, manage the cleaning lady, etc).
• Support the team in the organisation of non-statutory events.
• Provide logistical support to the Event Manager for statutory events.
• Manage the agenda of the ALDE Party Secretariat.
• Ensure proper storage of promotional items and events materials.
• Answer the phone, welcome guests at the ALDE Party Secretariat and prepare the meeting room.

Requirements:

Only applications of candidates with a Bachelor degree and at least five years of experience in a similar position will be accepted.

The candidate must be accurate, well organized and able to work independently in a small international team. S/He should be flexible, able to manage a variable workload, manage priorities and adapt to a busy environment.

S/He must have excellent computer skills and working experience with Word, Excel and Outlook. The candidate must have excellent knowledge of English and of French (written and spoken), the knowledge of other EU language is an asset.

An interest in politics and liberal values would be an asset.

The Office Assistant will be based in Brussels but will also be called upon for occasional travel within Europe.

We offer:

• The opportunity to be part of a dedicated team actively contributing to the formation of a Liberal European identity.
• A CDI under Belgian Law.
• A competitive salary package including a hospitalisation insurance, an additional pension plan, meal vouchers, etc.

Please send your application (CV + application letter) by 23 June 2021 at 12.00 CET via email at [email protected]. For more information see www.aldeparty.eu.