Personal Assistant to the CEO of GAIA-X

The Organisation

GAIA-X is the European Association for Data and Cloud with a mission to design a federated data infrastructure focusing on data sovereignty and availability, based on European standards and values. In a six-month period, more than 300 companies and organizations have already actively participated in the design of GAIA-X. Of these, 75 percent belong to the private sector, half of which are small and medium-sized enterprises (SMEs).

The federation concept creates room for self-determination, which in Europe is greatly appreciated, and provides the basis for innovations. GAIA-X will define common mechanisms to enable interoperability and portability of data and services across multiple cloud sources, thus enabling a new era of the European digital economy. The joint endeavor of hundreds of representatives from business industries, research institutions and government aim to create new rules for cloud and data services to let organizations and individuals retain full control over their data and empower them to make independent decisions about how and who can access it. Further information www.gaia-x.eu.

Job context and description

The personal assistant (PA) carries out administrative work on behalf of the CEO including:

• acting as a first point of contact
• managing diaries and organizing meetings and appointments for the CEO
• booking and arranging travel, transport, and accommodation
• reminding the CEO of important tasks and deadlines
• typing, compiling, and preparing minutes of his meetings, presentations and doing on his behalf the required correspondence
• liaising with staff
• collating and filing his expenses for reimbursement
• miscellaneous tasks to support the CEO

Person Specification

• Experience of working as a PA
• Discretion and trustworthiness: you will often be part of confidential information
• Flexibility and adaptability
• The ability to be proactive and take the initiative
• Good communication skills
• A knowledge of standard software packages and the ability to learn company-specific software if required
• University degree
• Working knowledge of English and French (spoken and written)
• Strong organizational skills and the capacity to analyze and prioritize needs

Salary and Conditions

A competitive salary package based on 13.92 months is offered including extra benefits which will be commensurate with experience.

Recruitment Process

Interested applicants should send their CV and a cover note by 29 June 2021 to Jeanette Fava, CFO at [email protected]. Interviews will be done on a rolling basis starting from the first week of the advertisement and starting date will be agreed with the selected candidate, preferably in August.