Program Assistant at the Embassy of Canada in Riga.

4502

Program Assistant

€15,143 Euro

Indeterminate

This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Riga, Latvia.

Assistant

LE-A2

Riga, Latvia

30-05-2021 at 23:59 UTC+1 / GMT+1

Under the general supervision of the Counsellor (Political) and the Trade Officer, the Program Assistant provides administrative support to the foreign policy and trade sections by: preparing financial claims, maintaining budget records, processing payments and ordering goods and services; handling written and oral communication with external stakeholders; monitoring and reporting on social medias; coordinating meetings and schedules and assisting with travel plans; assisting with the organization of events; researching information; organizing and maintaining written and electronic records and performing other duties as required.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Successful completion of a university degree in a relevant field or a post-secondary diploma in a relevant field combined with a further 1 year of experience over and above the experience criteria specified below.

Language:
• Fluent in English (oral and written)
• Fluent in Latvian (oral and written)

Experience:
• Minimum 3 years’ recent* experience working in an administrative support capacity.

*Recent is defined as within the last 5 years.

Rated Requirements:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Financial and administrative practices and procedures
• Knowledge of office procedures
• Excellent computer skills including MS Outlook, Word, PowerPoint and Excel
• Usage of collaboration software and common videoconference technology

Competencies/Abilities:
• Ability to set priorities, multi-task and manage time/workload effectively;
• Ability to translate and summarize documents (Latvian to English);
• Ability to work under pressure according to deadlines and manage competing priorities;
• Effective communication – oral and written;
• Adaptability, flexibility;
• Attention to detail;
• Interpersonal skills.

Preference may be given to candidates who meet the Asset Qualifications.

• Knowledge of the French language (spoken and written).
• Knowledge of the Russian language (spoken and written).
• Experience working in an Embassy or international organisation
• Experience in composing and publishing social media posts in a professional setting

• Ability to work occasional overtime (evenings, weekends if necessary)
• Ability to travel and attend offsite meetings
• Willingness to take training

• Right to work and live legally in Latvia
• Able to obtain and retain an enhanced reliability clearance

Open to internal and external applicants who are legal residents or citizens of Latvia, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada in Riga, Latvia does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

How to apply:
• Please follow the link http://wfca-tpce.com/vacancyView.php?requirementId=4502& and complete the online application form.
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.
• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Riga, Latvia does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Riga, Latvia that might arise in the 12 months following the completion of this recruitment process.