Program Assistant at the Embassy of Canada, Washington, D.C.

4434

Program Assistant

$53,512 USD, plus benefits

Indeterminate

This staffing process may be used to create an eligibility list of qualified candidates for this position and for similar positions with various tenures, including indeterminate, term, assignment/ transfer, emergency, and acting opportunities at the Embassy.

Assistant

LE-A2

Embassy of Canada, Washington, D.C.

25-04-2021 at 23:59 UTC+1 / GMT+1

The Program Assistant provides daily administrative support and services for various sections in the Embassy. The incumbent creates and maintains files and standard documents and forms on different systems for clients; assists in the intake process for new employees; maintains records and databases; prepares data for reports; provides support for ongoing program activities; and responds to service requests from internal and external clientele.
The Program Assistant may provide additional administrative duties including but not limited to: managing agendas, scheduling and organizing meetings and teleconferences, coordinating travel arrangements; handling financial transactions for the office; and organizing events. The incumbent is highly skilled in Microsoft Office with an expertise in Excel.

Candidates must demonstrate clearly how they meet the Language, Education and Experience requirements listed below.

Language:
English

Education and Experience:
Successful completion of secondary school AND three years of recent experience (within the past five years) providing administrative or financial support in an office environment.

OR

A Bachelor’s degree or equivalent AND a six months of recent experience (within the past five years) providing administrative or financial support in an office environment.

AND
• Experience in front-line client service;
• Experience with electronic or paper filing systems or electronic database systems; and
• Experience using Excel in an academic or professional environment.

The ability to work in French.

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Candidates who meet the Language, Education and Experience requirements will be assessed on the following qualifications. The assessment may include: a written test, an interview, an in-basket exercise, and/or a skills test.

Knowledge:
• Knowledge of general administrative principles, such as electronic filing and organizational procedures, generally accepted meeting, email and telephone etiquette, etc;
• Knowledge of and proficiency in Excel.

Abilities:
• Communicate effectively in English, both oral and written;
• Provide advice and information to clients in a professional manner;
• Assess and evaluate program budget information and provide reports for management;
• Research and compile data; verify documents and information for completeness and accuracy;
• Plan daily activities for multiple on-going files and track progress against service standards;
• Work with a sense of flexibility and urgency;

Personal Suitability:
• Sound judgement and discretion;
• Initiative;
• Interpersonal skills and collegiality;
• Attention to detail and organization.

• Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check;
• Have authorization to work in the United States in a foreign mission (US Citizens, Legal Permanent Residents or A, G or NATO-2 category visa-holders); and
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.

This competition is open to applicants who are: • Persons living in the greater Washington Metropolitan area. • Employees of the Embassy of Canada in Washington, D.C. • Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance. • Spouses and dependents of Canada-based staff (CBS) at the Embassy of Canada in Washington, D.C.

Selection Procedure:
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for assessment of the Rated Requirements. The assessment may include an interview, a written test and other tests that will consist of a series of questions designed to evaluate each applicant’s knowledge, abilities and personal suitability for the position. Reference checks will be sought for candidates who reach the interview stage and may form part of the selection process. Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required. Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder. Candidates requiring any special assistance in attending exams or interviews are requested to inform us prior.

The Embassy offers a competitive salary plus leave and health benefits package. Leave includes paid vacation, sick, and family/personal leave. Health packages covers medical, dental, disability, and retirement. Other benefits include prime work location in proximity to Metro, standard 37.5-hour work week, on-site parking, on-site gym with cardio and weight room, and on-site cafeteria. The Embassy promotes work-life balance and offers a dynamic and healthy work environment
The Embassy is committed to conducting inclusive, barrier-free selection processes. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Method of application:
Applications will only be considered when received through our online portal.
See link below.
Please note – the closing time for accepting applications is 6 pm Eastern Time (local Washington, DC time)

Hours of work:
Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent may be required to work overtime as needed.

Due to the situation with COVID 19, many employees with the Embassy are currently teleworking. As the Embassy moves through its reopening phases, and based on the requirements of the position, the incumbent may be required to work on site at the Embassy. Once the Embassy returns to normal operations, the incumbent will be expected to work from the Embassy, as required.

JD-IB_WSHDC-#747303-v1-SOQEN-WSHDC-AllPrograms-ProgramAssistant-LE-A2-202104.pdf