Program Assistant – Canadian Defence Liaison Staff (CDLS London) Leave a Comment / Other Jobs/Tenders / By NGO Tenders Job Ref: 4349 Job Title: Program Assistant – Canadian Defence Liaison Staff (CDLS London) Salary: £ 33, 012 GBP brut par an plus d’excellents avantages. Heures de travail: 37,5 heures par semaine du lundi au vendredi. Vacancy type: Fixed term Term Details: Duration of term – Acting or Term appointment until 6th April 2022 covering maternity leave with possibility of indeterminate. This process will be used to create a list of eligible candidates for similar positions either term or indeterminate. This position is a Locally Engaged Staff (LES) position, subject to the Terms and Conditions of Employment for LES in London. Department: High Commission of Canada in London, United Kingdom Level: Assistant Classification: LE-05 Location: High Commission of Canada in London Closing date for applications: 09-02-2021 at 23:59 UTC/GMT Summary of position: Provides administrative support duties primarily to the CDLS(L) Counsellor Defence Research and Development and the CDLS(L) Admin officer by: • Provision of program support in managing the portfolio of international collaborative R&D projects with the UK and other European nations • Researching and preparing correspondence, managing the flow of correspondence and maintaining filing systems. • Administrating and tracking expenditures related to travel, hospitality, conferences and memberships as well as maintaining travel and hospitality budgets • Coordinating the social and engagement diaries for the Admin Officer and Counsellor • Coordinating travel for Admin Officer and Counsellor, including obtaining visit approvals from military units and industry in the UK, Europe and Canada. • Preparing claims and requests advances, coordinating itineraries and arranging transportation, accommodation, and submitting travel claims • Organizing and providing support for working and social functions ranging from business meetings to academic events to official receptions to private dinners, etc. This entails seeking proper official approval to spend hospitality funds, determining availability of guests, preparing guest lists, dispatching invitations and supporting working materials, researching and coordinating with caterers and suppliers, and ensuring hospitality claims are prepared and submitted in a timely and efficient manner. • Coordinating high level VIP visits to the UK by preparing itineraries, arranging hotels bookings, organizing meetings and receptions, and provides support for transportation needs on an as and when required basis. Performs other administrative and coordination duties as required. Essential qualifications: Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and Curriculum Vitae (CV) how they meet each of these essential qualifications. Only candidates who meet all the Essential Requirements will proceed to the next stage of the process. Education: • A’ Levels or equivalent Language: • Fluent* in English (oral, written, comprehension). * Fluency will be assessed by a variety of means including written assessment and interview. Experience: • Minimum 2 years of experience working in an office environment in an administrative support or program assistant capacity. Rated Requirements The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written or online examination, an oral interview, role-play, practical tests, presentations, psychometric assessment and/or reference checks. Knowledge/Abilities/Competencies: • Knowledge of standard office procedures and practices • Excellent Microsoft Office skills e.g. Word, Outlook, Excel • Effective interactive communication – oral and written • Organizational skills e.g. making logistical arrangements, diary management, scheduling • Able to plan, prioritize and work under pressure • Client focus • Interpersonal skills • Judgement • Initiative • Attention to detail • Teamwork and Cooperation Asset Qualifications: Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV. • Intermediate French language skills (or higher) • Knowledge of the objectives and priorities of the CDLS program • Experience in working for the Government of Canada in an Administrative position. • Knowledge of classified document handling and transmission • Higher level education i.e. degree level Organizational Needs: • Overtime may be necessary on occasion. • Hours of work will be 37.5 per week, worked Monday to Friday at time to be arranged by the supervisor. Operational Requirements: Condition(s) of Employment: • Any job offer is subject to receipt of satisfactory employment and character references and the ability to obtain and maintain an Enhanced Reliability security screening (including a criminal record check) which you currently possess. • Copies of educational qualifications will be required at the interview stage of the process. • Successful candidate must have a valid passport and the required documentation allowing the right to work in the UK. Documentation will be required. Area of selection: Open to all indeterminate and term locally engaged employees at the High Commission, emergency employees and Canada Based Spouses, who are currently resident in the UK, who hold current documentation allowing them to work in the UK without restriction, who currently possess enhanced reliability status security clearance, who meet all of the essential requirements stated and whose applications are received by the closing date. Those candidates holding documentation/visas not renewable in the UK such as the Youth Mobility Visa will only be eligible to apply for this position if the expiry date of the visa exceeds the term duration. The High Commission of Canada does not reimburse any travel costs to and from assessments or interviews nor does it reimburse any relocation costs. The High Commission of Canada does not sponsor work permit applications on behalf of candidates. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Important Notes: How to apply • Please follow the link http://wfca-tpce.com/vacancyView.php?requirementId=4349& and complete the online application form. • Candidates are also required to upload a cover letter and CV in English or French. • Applications which do not include all of the requested documents or information will be rejected. • Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to do so will result in the application being rejected. Important notes • The High Commission of Canada in London, UK does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs. • The High Commission of Canada does not sponsor work permit applications on behalf of candidates. • Only applications submitted in one of the official languages of Canada will be accepted (English or French). • Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required. • Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder. • Reference checks will be sought for candidates that reach interview stage and may form part of the selection process. • The High Commission of Canada is committed to building a diverse workforce. • The High Commission of Canada is committed to conducting inclusive, barrier-free selection processes. • If you have any questions at any stage of the recruitment process, please send an email to: [email protected] Application Procedure To apply please follow this link https://ngotenders.net/jobs To help us track our recruitment effort, please indicate in your cover letter where (ngotenders.net) you saw this job posting.
