Program Coordinator, Community Engagement Exchange Program (CEE)

Who We Are

At IREX we strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people and communities thrive.

But around the globe, persistent poverty, repression, and injustice prevent too many people form achieving their full potential. To address these problems, we focus on people, not on vaccines, roads, or wells. We support individuals and institutions to create change in their own communities—and to create person to person bridges between nations.

IREX works with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

IREX seeks Program Coordinator candidates for the U.S. Department of State’s Bureau of Educational and Cultural Affairs (ECA) Community Engagement Exchange Program (CEE). The program will support emerging community leaders, ages 20-27, from approximately 100 countries who are starting careers in the civil society sector, to spend three-months in the United States in an immersive civil society exchange that includes a professional practicum and provides opportunities to cultivate leadership skills, develop actionable projects, establish career goals that support engaged and inclusive communities, and builds capacity for civil society.

Under the supervision of program managers, the program coordinator will serve as the main point of contact for a portfolio of fellows, providing mentorship and coaching, coordinating payments, and maintaining accurate fellow and financial records. The program coordinator will lead and/or provide backstopping support for specific program components such as pre-departure orientation, DS-2019 and J-1 visa processing, fellow recruitment/selection (including working with the online application), workshop/conference planning, participant travel, digital learning, survey analysis, and/or report writing. The Program Coordinator will also contribute their skills and knowledge to all activities and carry out additional duties and tasks to meet the needs of the organization, team, or as assigned by supervisor.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Experience & Skills

Experience

• Bachelor’s degree in international studies/development, international relations, social science, political science, or a related field.
• At least two years of relevant professional experience.
• Experience and interest in youth leadership, international education, and/or professional development programs preferred
• Experience in coaching, advising, or other relevant leadership development work with young professionals, preferred;
• Experience with visa regulations and/or U.S. government SEVIS system, preferred;
• Experience in coordinating event logistics and management a plus.
• Familiarity with learning management platforms and experience contributing to curriculum for webinars and other virtual learning and exchange activities, preferred.

Skills

• Proven ability to work in an international context.
• Ability to work with multidisciplinary teams and institutions.
• Ability to multitask and prioritize in a fast-paced working environment.
• Excellent interpersonal and cross-cultural communication skills
• Strong writing skills.
• Makes decisions based on judgment and maintains clear communication with senior staff
• Excellent computer skills, including Microsoft Excel
• Skills in or interest in developing capacity for project systems including Salesforce, Survey Gizmo, Canvas, Submittable, or similar
• Comfort using social media tools in a work environment to demonstrate success and impact.
• Excellent attention to detail.

Your Daily Tasks

• You will be a member of a dynamic, start-up team working to build a new project with your primary focus on fellow engagement and support
• Under the leadership of the Senior Program Officer, you will contribute to the development and coordination of holistic youth leadership programming, including development of online and in-person learning materials and toolkits for participant and alumni.
• Coordinate processes for delivering online content to program participants via online pre-departure orientation on Canvas
• Serve as the Student Exchange Visitor Information System (SEVIS) Alternate Responsible Officer (ARO), processing information and documents to issue DS-2019’s as well as ongoing J-1 visa support
• Contribute to and assist with project communications plan.
• Coordinate/assist in creation, management, and facilitation of program trainings/workshops.
• Coordinate/ Assist with program performance reports.
• Contribute to and assist with project monitoring and evaluation plan, including data analysis.
• Provide maintenance and editing of website content and design, including liaising with technical vendors as needed.
• Manage event planning and logistics, including online events.
• Identify and document best practices, lesson learned and perform root-cause analysis and other problem-solving activities.
• Proactively support IREX’s Diversity, Equity, and Inclusion (DEI) efforts.
• Other duties as assigned.

IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.

We conduct background checks on all successful candidates.

This position is eligible for Telework.

This position is not eligible for Immigration Sponsorship.