Program Manager

World Vision USA is a part of the larger World Vision International partnership, a development and advocacy organisation devoted to improving the lives of children, families and their communities around the world. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Globally, we have over 34,000+ staff working in nearly 100 countries. ~900 of us call World Vision USA home.

The Job: World Vision is looking for a Program Manager

The Program Manager will contribute to the International Programs Group’s program quality and reporting goals through the management of sectoral projects focused on Education, Child Protection, Gender and Governance (funded by US Government agencies, selected foundations, selected individual mega donors). The Program Manager will oversee project implementation and provide monitoring and evaluation of the portfolio to ensure financial and legal compliance. You will demonstrate a mutual understanding of both donor and field-facing requirements, providing product management, and project support to enable fundraisers to deliver on the donor promise. Ensure compliance to donor standards, develop tools, and provide capacity building for funded projects. Help carry out our Christian organization’s mission, vision, and strategies. Personify the ministry of World Vision by witnessing to Christ and ministering to others through life, deed, and word.

Your Responsibilities Will Include:

Responsibilities include, but are not limited to:

• Lead or coordinate project start-up with the Field Office, partners, and other key stakeholders.
• Ensure all involved staff have copies of approved program design (narrative, logframe, monitoring and evaluation plan, budget, and grant agreement) and that they understand donor regulations, reporting and other requirements.
• Assist with recruiting and staffing/consulting needs.
• Support Field Office (FO) in meeting special donor requirements, such as the purchase of capital assets.
• Facilitate start-up workshop and any required training (e.g., donor requirements).
• Ensure clarity of roles and responsibilities for key staff to support successful project implementation.
• Ensure technical review of any baseline research methodologies.
• Ensure that monitoring and evaluation system is set up (including reporting templates) and processes for developing detailed implementation plan is completed.
• Ensure that the reporting and evaluation process for the performance management of programs is developed. As well as support the review, editing and at times writing of reports and donor briefs.
• Communicate outcomes of start-up to the donor or director.
• Ensure that projects are managed effectively through appropriate, timely and detailed communication with appropriate internal teams and relevant stakeholders regarding major issues and successes related to the project. Coordinate with appropriate staff and leadership to encourage and facilitate the documentation of promising practices and lessons learned. On-going project implementation support includes, but is not limited to:
• Provide project management assistance to the field as needed.
• Ensure regular, positive, and productive communication with respective donor representatives, the field, and partners regarding the implementation of program activities.
• Ensure on time submission of high-quality reports.
• Work with project staff to ensure timely and high-quality reports are submitted to Communications Officers.
• Monitor implementation and resource/fund utilization rates in conjunction with Finance.
• Assist the field in accessing appropriate technical assistance for successful implementation of activities.
• Monitor compliance and ensure WV responds professionally to all compliance and audit issues, follow-up on audit findings and evaluation recommendations.
• Ensure technical review of any evaluation terms of reference.
• Revise program documents as necessary and as requested and coordinate or complete approved amendments.
• Coordinate and/or submit cost and no-cost extensions.
• Coordinate with Regional Office (RO) technical staff on key updates and technical support requests.
• Showcase projects and data collected through internal and external fora as relevant.
• Lead close-out process (includes final reports, evaluations and lessons learned). Ensure that evaluation outcomes and lessons learned are shared with and disseminated to all appropriate stakeholders.
• Conduct appropriate and useful field visits to assist the office, ensuring communication and coordination with appropriate staff members.
• Network with sector leaders internally and externally to strengthen World Vision’s industry position, stay current with the sector evidence base, and to connect field projects with sector resources such as university researchers.
• Attend sector specific external meetings/conferences as applicable to existing programming in order to share lessons learned and best practices with field offices.
• Contribute to sector business plans and strategy.
• Perform other duties as assigned.
• Work collaboratively with team members.

You Bring These Skills:

• Proven leadership skills
• Strong interpersonal and public relation skills
• Staff management and coaching skills
• Grant Management Experience – experience with USAID, DOL or DOS
• International work and/or volunteer experience
• Effective partnership cultivation and management skills
• Strategic, innovative, and visionary thinker
• Proven experience in the Education or Child Protection Sector

Education and Experience:

• Master’s Degree or equivalent work experience (five years).
• In addition to education or education equivalent, requires a minimum of 3-5 years relevant professional experience. Work in international relief and development preferred.
• Direct experience managing large grants from US Government agencies, institutional foundations or major individuals preferred.
• Proven experience effectively managing large projects and successful resolution of implementation challenges.
• Demonstrated ability to facilitate multi-stakeholder engagement.
• Broad sector knowledge and/or field experience in one or more of the following areas of: Child Protection; Monitoring and Evaluation; Education; HIV-AIDS; Mother and Child Health; Water, Sanitation and Hygiene; Agriculture; Economic Development; and/or Micro-finance.
• Strong skills with Microsoft Office Suite.
• Spanish Language skills HIGHLY desired.

Additional Skills We Are Interested In:

• Previous work and/or travel experience
• External Engagement/presentation skills
• PMP or other program management training/certification