Program Specialist, HIV and Tuberculosis

Summary

The role of the Program Specialist is to support HIV/TB programs implementation and operations through administrative, logistical, financial, and grant management assistance. This includes coordinating the needs and requests from various program components to ensure program consistency, accountability and efficiency. This position will also manage key initiatives and activities such as workshops and events, and supporting technical contracts, workplans, budget management, and new business development. You will work in close collaboration with relevant department and project specific team members across the department and agency to ensure the HIV/TB team and key stakeholders receive the necessary support to work effectively and efficiently.

What You’ll Be Doing (Essential Duties)

Program Management (35%)

• Work with program staff to develop internal processes, systems for monitoring and tracking program activities/deliverables, and developing operational quality benchmarks.
• Proactively anticipate delays, challenges, opportunities and risks, and support country teams and HQ colleagues to identify solutions and escalate if necessary.
• Manage project start up and close out tasks such as scheduling kick-off/close-out meetings, onboarding/offboarding project staff, and coordinating input for initial/final programmatic deliverables.
• Manage the process of developing, reviewing, submitting and getting approvals for all programmatic deliverables in collaboration with project staff that will be submitted to the prime or donor. Ensure compliance with agency standards, donor guidance and branding, and copyedit and format as needed.
• Develop, coordinate technical input, and finalize program briefs, project success stories, and other project specific documents or reports for external audiences, as requested.
• Set up the HIV/TB team’s new vendors in A/P systems.
• Contribute to proposal development efforts as applicable.

Program Coordination (30%)

• Facilitate all HQ support to CO and project teams to ensure programs are delivered on time, in scope and in line with detailed implementation plans.
• Maintain and facilitate regular communication and relationships with all project stakeholders to support program-planning, implementation, completion of deliverables and requests.
• Work collaboratively with Award Management staff to:
  • Contribute to preparation of project budgets, revisions and projections, and tracking of spending, as well as escalation of budget or compliance issues as they arise.
  • Ensure compliance with applicable donor and SC policies and procedures.
  • Identify and facilitate resolution of problems and challenges, as needed.

Knowledge Management (20%)

• Manage the HIV/TB team’s knowledge management systems, including maintaining team and/or project homepages, OneNet webpage, and Workplace community and ensuring that these are updated in accordance with department, project, and agency guidelines.
• Monitor new developments in relevant programmatic area, gather best practices and facilitate transfer and application of knowledge and program learning across countries and projects.
• Organize migration of Toolkits to Resource Center, and support documentation for Toolkits and Curricula to ensure all Save the Children brand guidelines are upheld.

Planning and Logistical Support (15%)

• Manage logistics for workshops, trainings and meetings, including obtaining quotations and documentation for selection and approval of meeting sites.
• Develop and manage meeting budgets and spreadsheets, reserve sites and/or conference rooms, order equipment and food.
• Complete, post, and track travel authorization requests (TARs) when needed.
• Obtain travel documents, visas, and immunizations requirements from consulates and other international entities as required.
• Maintain up to date accommodation lists for frequently visited countries and make shuttle, hotel and other transportation arrangements.
• Schedule in-country travelers’ visits/meetings when requested.
• Process Travel Expense Reports (TERs).

Required Qualifications

• Minimum of a High School diploma or equivalent, plus at least 3 years of relevant experience
• Experience supporting projects in public health, international development, or a related field, with relevant experience and knowledge of program management,
• Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels.
• Professional proficiency in MS Office suite, particularly in formatting, branding and proofreading PowerPoint and other documents.
• Professional proficiency in spoken and written English.
• Demonstrated commitment to fostering and maintaining an environment of diversity, inclusion, and belonging.
• Proven successful organizational skills and demonstrated attention to detail in the completion of complex tasks, programs or projects, with an ability to work with competing deadlines and priorities.
• Willingness and ability to travel internationally up to 20%.

Preferred Qualifications

• Experience supporting projects in developing countries and/or with Global Fund or USAID funding.
• Experience supporting a large diverse team including remotely-based and international staff.

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

*Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with allpeople to fight for equal rights, justice, inclusion, and belonging.*

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.