Program Support, IMC at the Consulate General of Canada in Ho Chi Minh City, Vietnam.

4476

Program Support, IMC

274,178,923 VND plus benefits (Please see Other Information below)

Fixed term

This position is a LES (Locally Engaged Staff) specified term position ending April 30, 2022, subject to the Terms and Conditions of Employment for LES in the Consulate General of Canada in Ho Chi Minh City. Extension of term is a possibility.

Assistant

LEA1

Consulate General of Canada in Ho Chi Minh City, Vietnam

02-05-2021 at 23:59 UTC+1 / GMT+1

Under general supervision, provides multi-task support services to Immigration, Refugees and Citizenship Canada’s (IRCC’s) programs and operations. Exercises initiative in seeking out information to complete files or tasks. Requires a general knowledge of established guidelines.

Please note that this is an entry-level position where the primary tasks are administrative and clerical. Physical tasks may include transferring / delivering files, filing, packaging applications, and organizing shelving.

We are seeking conscientious and responsible individuals who are able to maintain attention to detail and meet set targets while performing routine tasks; and work effectively as part of a team.

Any vacant positions that become available at the Consulate are filled on the basis of a competitive staffing process, and not on the basis of tenure at the Consulate.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Successful completion of high school. Proof of successful completion must be included with your application.

Language:
• Fluency in English (reading, writing and speaking). Please enclose proof of English language abilities with your application. Language test results or other evidence may be submitted.

Experience:
• Full time work experience in an entry-level administrative support or client/customer service position for a period of at least 6 months in the last 3 years.

Rated Requirements:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Knowledge of general office procedures and practices and Microsoft Office Software

Abilities / skills:
• Ability to communicate in English effectively and clearly both orally and in writing.
• Ability to pay attention to details and concentrate in order to maintain a high degree of accuracy, even under time constraints.
• Ability to plan and organize work in order to meet targets and work objectives.
Competencies:
• Integrity
• Initiative
• Adaptability & Flexibility
• Team player
• Judgement

Preference may be given to candidates who meet the Asset Criteria. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Ability to read, write, understand and/or communicate fluently in French;
• Experience in immigration or consular work at a diplomatic mission.
• Experience using Global Case Management System (GCMS);
• Intermediate and above knowledge of Microsoft Excel.

n/a

• Hours of work: Mondays-Thursday: 08:00 to 16:30 and Fridays: 08:00 to 13:30
• Ability and willingness to work overtime (evenings and weekends) on short notice as required.
• Willing and able to travel domestically and internationally as required

• Ability to obtain and maintain a valid “Reliability Status” security clearance from the Government of Canada, including providing, among other things, a criminal record check and validation of qualifications.
• Legally permitted to work in Vietnam.
• Ability and willingness to work overtime (evenings and weekends) on short notice as required.
• Willing and able to travel domestically and internationally as required
• The appointment of the successful candidate will be conditional on a one (1) year probationary period.

This position is open to candidates who hold documentation allowing them to work in Vietnam without restriction, all employees of the Embassy of Canada and Consulate General of Canada in Vietnam and all dependents of Canada Based staff who meet the essential qualifications, and whose applications are received by the closing date and time. Short-listed candidates should be able to participate in written tests and/or interviews in Ho Chi Minh City or by videoconference. The successful candidate will be required to relocate to Ho Chi Minh City at own expense. The Government of Canada is an equal opportunity employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Please note that the Consulate General of Canada, HCMC does not sponsor work authorizations directly or indirectly. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

How to Apply:
• Applications must be submitted through this website by 23:59 on May 2, 2021, Ho Chi Minh local standard time (GMT +7)• Only applications received through the aforementioned website before the closing date will be accepted.

• Applicants should send a resumé and covering letter in English or French which addresses each of the essential qualifications and any asset criteria with specific and comprehensive information supporting each item.

• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.

• We thank all applicants for their interest, but we will only contact those who pass the initial screening.

Other Information:
• Costs arising from participation in this selection process will be each candidate’s responsibility. The Consulate General of Canada does not reimburse any competition costs, nor does it reimburse any relocation costs in the event of appointment.

• The Consulate General of Canada does not directly or indirectly sponsor work permits and does not assist successful candidates in obtaining a residence or work permit.

• Applicants who fail to confirm their attendance at our written exam and/or interview will be considered withdrawn from the process.

• Applicants are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language (English or French) in their application.

• If candidates need any special assistance in terms of attending exams or interviews, then please let us know at [email protected] during the application process.

• *Starting Annual Salary – Before tax and social insurance scheme contributions (Canadian or Vietnamese, as applicable); and 13th month bonus; salary is non-negotiable.

• Reference verifications and/or previous performance evaluation may be conducted as a part of the hiring process.

• This competitive staffing process may be used to create an eligibility list of qualified candidates for this position and/or similar positions with various tenures, including indeterminate and term at the Consulate General of Canada in Ho Chi Minh City, which may arise in the 12 months following the completion of this recruitment process. If the selected candidate is already an active Locally-Engaged Staff (LES) employee, the eligibility list may also be used for assignments or acting appointments. When you submit your application, you must specify at least one type of employment tenure for which you are interested in being considered (e.g., indeterminate only) so that we may create applicable eligibility lists.

• To apply please follow this link https://ngotenders.net/jobs
• To help us with our recruitment effort, please indicate in your cover letter where (ngotenders.net) you saw this job posting.