Project Management Advisor

BACKGROUND

Founded in 1979, Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger.

Our mission is to save the lives of severely malnourished children while helping communities become self-sufficient. Recognized as a world leader in the fight against malnutrition, Action Against Hunger has pursued its vision of a world without hunger for almost four decades, combating hunger in emergency situations of conflict, natural disaster, and chronic food insecurity. With more than 8,000 staff in nearly 50 countries, our programs in nutrition, food security, livelihoods, water, sanitation, and hygiene, reach more than 20 million people each year.

ABOUT THE ROLE

Action Against Hunger Canada supports humanitarian response programming across multiple country offices in sub-Saharan Africa, Asia, and Latin America. Our programs target populations affected by, or at risk of, malnutrition and its underlying causes through emergency nutrition, WASH, and health approaches. Action Against Hunger is looking for a Project Management Advisor to manage the project’s day to day needs, including monitoring, planning and reporting, to contribute to Canadian institutional donor engagement, and to support Action Against Hunger’s Gender Agenda. The primary responsibilities of this position are:

· Project Implementation

· Grant Management and Administration

· Monitoring and Evaluation

· Knowledge and Communications

· Project Development

· Promote Action Against Hunger Gender Policy and Practice

SPECIFIC ACCOUNTABILITIES

Under the direct supervision of the Head of Humanitarian Affairs of Action Against Hunger Canada and in close collaboration with the Action Against Hunger international network, the Project Officer will:

1. Project Implementation

· Maintain regular contact with Action Against Hunger HQs and country teams regarding project progress, local context and challenges faced.

· Coordinate responses to the donor on project questions that arise during the life of the project.

· Coordinate communications with selected donor representatives as delegated.

· Review and provide quality control to all documentation submitted to the donor relating to the project (reporting, informal updates, modification requests).

· Ensure the development and application of internal monitoring tools for grant management in collaboration with other Action Against Hunger staff.

2. Grant Management and Administration

· Establish and coordinate a donor reporting plan for the international program.

· Coordinate and compile reporting across country teams, technical and finance departments and prepare global reports.

· Coordinate and consolidate project workplans and budgets. This includes conducting regular follow up to assess overall execution levels.

· Prepare and coordinate all processes related to sub-contracting for Global Affairs Canada-funded humanitarian projects/programmes.

· Review Global Affairs Canada funding agreement compliance rules with the Finance Manager and provide guidance and ongoing support to Action Against Hunger project teams on their application.

· Support additional project administration with technical teams as required.

3. Monitoring, Evaluation, Accountability and Learning

· Support the development and implementation of an appropriate monitoring and evaluation plan, based on humanitarian and gender transformative, empowerment and people-centred principles.

· Develop, implement and oversee data collection instruments and conduct qualitative and quantitative data collection.

· Develop templates to document learning including dissemination plans.

· Organize Monitoring and Evaluation visits in coordination with country offices for Action Against Huger Canada staff.

4. Knowledge and Communications

· Pro-actively communicate the SitReps, publications, technical assessments, achievements and successes of Action Against Hunger in countries receiving or pursuing Global Affairs Canada funding.

· Coordinate internally and support the production of external communications materials relating to humanitarian programming including for the organization’s website, social media and other media.

· Pro-actively communicate the achievements and successes of Action Against Hunger and its funded programs with donors and other key stakeholders.

· Coordinate the design and implementation of a program information management system.

5. Project Development

· Lead on the design, preparation and update of tools and guidance documents for country offices developing humanitarian proposals for Global Affairs Canada.

· Lead on the planning and development of expressions of interest and concept notes for Global Affairs Canada humanitarian funding.

· Provide direct support and guidance to specific offices for concept note and proposal preparation and finalization as required.

· Coordinate and support the induction and compliance workshops for Action Against Hunger Canada and Network teams.**

· Ensure the full alignment of new proposals with donor criteria and requirements.

6. Promote Action Against Hunger Gender Policy and Practice

· Ensure organizational Gender Policy is applied across all facets of work.

· Provide specific gender and safeguarding advice to projects in the proposal development process.

7. General

· Attend planning sessions, team meetings and annual performance reviews as required.

· Pro-active exchange and collaboration with Action Against Hunger Canada team members and the International Network.

· Ensure an on-going process of personal professional development and learning.

· Other duties as assigned.

Minimum Qualifications & Experience

· Master’s degree in relevant discipline in a field related to social sciences, development, nutrition or gender studies and/or equivalent experience gained.

· Minimum of 5 years working with an international organization in a project management or leadership position.

· Demonstrated experience in grant management, budgetary oversight, proposal development and compliance.

Knowledge, Skills and Abilities

· Fluency in English and French or Spanish in both oral and written communications.

· Demonstrated commitment to Gender Equality and GBV risk mitigation/protection.

· Demonstrated understanding of the creation of an enabling environment for gender equality and PSEA prevention in the workplace and in programming.

· Financial literacy skills.

· Ability to apply Results Based Management.

· Strong organizational and planning skills.

· Strong verbal and written communication skills including demonstration of cultural awareness, diplomacy, and tact.

· Solid understanding and commitment to humanitarian principles including the Core Humanitarian Standard (CHS).

· Ability to work independently and under tight deadlines, and to multi-task.

· Positive attitude and strong analytical, interpersonal and coordination skills.

· Excellent knowledge of MS Office Applications.

· Demonstrated experience working with Global Affairs Canada funding and agreements.

· Previous experience working within a humanitarian/development gender or nutrition program.

· Previous experience working internationally (field work) for a humanitarian/development organization.