Proposal & Reporting Specialist

TEAM/PROGRAMME: Business Development – MST

LOCATION: Myanmar, Thailand

‘Candidates should be already based in Thailand or Myanmar or within a similar time zone’.

Number of Position: 1

Contract Length: Initial 3 months with possibility for one-month extension (Maternity Cover)

SCOPE OF ROLE:

Reports to: Head of Business Development

Direct Reports: None

Financial Approval: None

External Representation: Interpersonal contact regular and varied, involves negotiation and representation at coordination level

Key accountabilities

Support development of high quality proposals:

· Manage and oversee the development of proposal components, including log frame, theory of change and work plan, in collaboration with Technical Leads

· Draft generic sections of proposals and shape technical narratives for coherence and completion

· Consult relevant programme staff on specific programme interventions and proactively advise for development of new initiatives

· Coordinate with technical and operation teams (finance, HR, logistics, field teams) on specific information needed for proposals

· Ensure that all proposal components, including narrative, monitoring and evaluation plan, and work plan, are well-aligned and comprehensive

· Review budgets for alignment, cost-effectiveness and value for money and ensure support costs are adequate

· Ensure that gender equality markers, child safeguarding checks; Monitoring, Evaluation, Accountability and learning (MEAL) frameworks and other key cross cutting program elements have been taken into account for all proposals.

· Finalize and package proposals on time according to donor specifications and deadlines and Save the Children quality standards.

· Coach/ build capacity existing programme staff on proposal development.

· Carry out field visits, meetings and workshops necessary to develop and finalize proposals.

Ensure effective coordination of proposals with other departments, donors and members

· Conduct proposal kick-off meetings with key proposal team members and develop proposal development plans and follow up with proposal team members

· Support Awards with drafting of internal compliance tools

· Liaise with members during proposal development on the member role in project delivery, and, where possible, early feedback on programme design

· Liaise with partners for proposal inputs

· Liaise with in-country donors on proposal design, where appropriate

· Together with Awards, ensure all proposal and concept note submissions to donors are reviewed and approved by the relevant people and respond to their feedback Update information on relevant tracking tools for business development

Develop donor standard communication materials

· Lead in developing program and donor briefs; propositional concept notes and essential donor fact sheets.

· Develop standard capacity statements based on the strategic goals of Myanmar, Thailand and Sri Lanka;

· Develop standard SCI information that is usually required for concept notes and proposals (i.e. write up about MST structure, SCI and MST, organizational capacity etc

Support on report writing for selected awards (maximum 20% of time)

· Provide skilled editorial assistance: edit and proofread reports for selected high-risk awards, including making editorial recommendations.

· Finalize reports on time according to donor specifications and language and deadlines and Save the Children quality standards.

· Mentor and/capacity build existing programme staff on reporting.

Child Safeguarding Responsibility:**

Support your line manager in providing overall leadership and oversight to the implementation of the Child Safeguarding Policy self-audit action plan.

QUALIFICATIONS, EXPERIENCE AND SKILLS

· At least 5 years’ substantial experience working with a humanitarian/ development organisation

· Experience in leading development of large-scale or strategic proposals, including the development of narrative proposal and project budgets greater than $1 million.

· Previous experience of project management and project cycle management, including project design, implementation and evaluation

· Coordination skills, including experience of coordinating a team of people to deliver results within a restricted timeframe

· Excellent English language skills and ability to communicate effectively using donor language and technical development language

· Good understanding of donor compliance and Save the Children reporting mechanisms and requirements

· Strong representational skills

· Ability to work calmly under pressure in a rapidly changing context

· Ability and willingness to travel regularly into the field

· Ability to analyze information, evaluate options and to think and plan strategically

· Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.

· Commitment to Save the Children International values.

Desirable;

· Bachelor degree on relevant subject or equivalent field experience
Proven capacity to deliver training and coach staff

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,

• Violence against children is no longer tolerated

  We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued