Quality Assurance Assistant, GS-5, Temporary Appointment, Quality Assurance Centre, Copenhagen, #115682

Quality Assurance Assistant (GS-5)

Quality Assurance Centre, UNICEF Supply Division

Temporary appointment (7 months)

 

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up

 

For every child, dedication 

This position is placed in the Quality Management Unit of the Quality Assurance Centre in UNICEF’s Supply Division.

The Quality Management Unit (QMU) is part of the Quality Assurance Centre (QAC) in Supply Division (SD).

QMU is responsible for establishing and maintaining an effective document management system for all documentation needed to ensure the effective planning, operation and control of SD processes such as procedures, manuals, instructions and as well as records that provide evidence of conformity to the effective operation of SD.

QMU also works to develop and maintain processes, which will continually cover the critical areas related to continual improvement of quality results such as handling complaints/deviations, tools for problem solving and identification, implementation and check the effectiveness of the corrective actions.

 

How can you make a difference?

The Quality Assurance Assistant is responsible for providing assistance to the improvement and update, and Quality Management System (QMS) documentation, as well as administrative tasks within the Unit/Centre.

 

Summary of key functions/accountabilities:

 

• Prepare drafts and final versions of the documents regarding new or existing QMS documentations
• Perform quality control and check the consistency of the documentation, in terms of the correct SD taxonomy, grammar, language, and terminology according to ISO 9001
• Collect comments from QMS focal points and consolidate them
• Liaise and assist the process owners on the changes of the documentation
• Follow the approval process through DocuSign or eGovernace, Risk and Compliance (eGRC) tool and post the documentation on the intranet
• Manage and control records of the QMS documentation
• Alert proactively the QMS focal points on the expiring of their documentation
• Prepare reports for QMS focal points and management about the status of the documentation
• Assist in the preparation of training materials for courses related to QMS

 

To qualify as a champion for every child you will have…

 

Required:

• Completion of secondary education.
• Additional relevant training in quality assurance.
• At least five years of experience in administrative duties, two of which should be in implementing a quality management system.
• Proficient use of MS SharePoint.
• Fluency in English.
• Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF.

 

Desirables:

• Experience of working for an international organization.
• Knowledge of another official UN language (French, Spanish, Arabic, Russian, Chinese).

 

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results. The functional competencies required for this post are….

Core Values attributes

• Care
• Respect
• Integrity
• Trust
• Accountability

 

Core competencies skills

• Builds and maintains partnerships
• Demonstrates self-awareness and

ethical awareness

• Drive to achieve results for impact
• Innovates and embraces change
• Thinks and acts strategically
• Manages ambiguity and complexity
• Works collaboratively with others

 

Functional Competencies:

• Analyzing (1)
• Learning and Researching (1)
• Planning and Organizing (1)  
• Following Instructions and Procedures (1)

 

To view our competency framework, please click here: https://www.unicef.org/careers/media/1041/file/UNICEF%27s_Competency_Framework.pdf

 

https://www.unicef.org/UNICEF_Competencies.pdf

 

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNICEF is committed to promote the protection and safeguarding of all children.

 

Remarks

The closing date is 22 February 2021. Please be informed that all applications to UNICEF are handled via UNICEF’s online recruiting system. You can apply to the above position by creating your profile, and application at our web site: http://www.unicef.org/about/employ/index.php.  Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.  Queries can be directed to Louise Pedersen at [email protected].

 

Visit us at www.unicef.org/supply/