Resident Senior Finance and Admin Manager: Pacific Islands

Job Function: International
Department: Asia – Pacific Islands

Resident Senior Finance and Administration Manager: Pacific Islands

The National Democratic Institute for International Affairs (NDI) seeks a Resident Senior Finance and Administration Manager in the Pacific Islands to assist with a forthcoming, multi-year USAID-funded program to strengthen the practice of sound, just, and responsive governance in the Pacific Islands.

The Resident Senior Finance and Administration Manager’s primary responsibility will be to administer a prospective multi-million dollar program across the Pacific Islands. The Resident Senior Finance and Administration Manager will manage the accounts, provide oversight for the accounting department, manage the administrative and financial operations, monitor field expenses against the budget for the grant, supervise all Administration staff including Human Resources and Accounting staff, share information with program and financial management teams in-country and Washington, DC, and ensure compliance with USAID financial/programmatic reporting requirements and NDI policies and procedures.

The Resident Senior Finance and Administration Manager would also oversee subgrants issued to local organizations. The Resident Senior Finance and Administration Manager will be the communications liaison on financial reporting and clearance matters with the International Accounting team in Washington, DC.

This position will be based in the Pacific Islands (country to be determined) and is an accompanied post. The hiring of this position is contingent on donor funding.

APPLICATIONS MUST BE RECEIVED BY SEPTEMBER 20TH, 2020

Primary Responsibilities:

FINANCE

• Provide oversight of financial operations in the field for programs, funded by USAID;
• Manage all aspects of accounting for the field office, including the supervision of accounting personnel;
• Monitor program expenditures and monthly field expenses, including budget to actual expenses, and reporting on financial results and cost projections to management in-country and Washington, DC;
• Use accounting and financial systems to support quality delivery of work;
• Train and guide NDI’s field office accountants on NDI’s policies and procedures, donor grant compliance requirements, and bookkeeping and internal controls;
• Oversee compliance with internal controls and accounting procedures;
• Ensure all financial and accounting reports are prepared and submitted in a timely manner;
• Oversee the implementation and disbursement of subgrants to local organizations; and

• Manage field grant audits and assist DC on grant audits.
  ADMINISTRATION

• Support the day-to-day internal operations of the office;

• Liaise with NDI’s DC-based Asia-Pacific team and administrative departments to ensure all significant administrative issues are addressed and resolved appropriately, and that all follow-up is performed as requested;

• Provide guidance and counsel to international and local staff on administrative and human resource matters, in consultation with DC-based Human Resources Manager;

• Ensure compliance with national laws, NDI and donor administrative and reporting requirements, as well as appropriate implementation of field office policy manuals and handbooks;

• Implement administrative and human resources systems, in consultation with senior management, DC Human Resources and other relevant DC-based staff, to support NDI’s programs in-country;

• Supervise a team of administration staff;

• Regularly review security plans and adapt NDI’s practices and profile as necessary;

• Serve as a point of contact for security issues;
• Work with program staff to determine current and projected recruitment needs and assist in hiring, training and supervising local staff; and

• Update job descriptions for national staff to accurately reflect responsibilities and processes within the organization and ensure ongoing competitive compensation.
  Required Skills and Experience:

• Bachelor’s Degree in finance, accounting, business administration and/or a related field; Master’s degree preferred;

• Minimum of ten (10) years in financial management, accounting, and administration, preferably for an international NGO working with USAID funding;

• Knowledge of budgeting, budget oversight, generally accepted accounting principles and the practical application of financial systems;

• The ability to design and implement accounting systems suitable to a challenging and volatile environment with unreliable and sometimes nonexistent infrastructure;

• Demonstrated management experience for organizations with international operations;

• Demonstrated experience interpreting and administering policies pertaining to local labor codes;

• Strong interpersonal skills and demonstrated ability to communicate clearly, effectively, and with cultural sensitivity in writing and verbally with a diverse group of co-workers, partners, and the general public;

• Previous experience with international grants administration or NDI experience preferred;
• High level of attention to details in all aspects of work responsibilities;
• Written and verbal communications skills combined with the ability to work collaboratively with Washington-based finance and human resource staff, as well as program staff in-country;
• Experience with spreadsheet software (Microsoft Word and Excel preferred); Experience with Google Apps (Gmail, Calendar, Google Drive, G+, etc.) strongly desired. Quicken/Quickbooks experience required;
• Ability to analyze and interpret governmental and organizational rules and regulations, including OMB Circulars A-110, A-122 and A-133;
• English language fluency required; and
• Living/working experience outside the US required.

PI123515165

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