Roving Grants Officer (INT7492) – Iraq – Erbil

Oxfam is a global movement of people working together to end the injustice of poverty.

ABOUT OXFAM

Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change.

And we won’t stop until every person on the planet can live without poverty.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

GRANTS & FUNDING: To work with Oxfam’s beneficiaries and partners to overcome poverty and suffering and to advocate and campaign for policy, knowledge, attitude, and practice change to help achieve Oxfam’s strategic change objectives in country.

• To ensure quality and consistency in relationships with institutional donors
• To ensure quality narrative and financial reports and communications are produced in compliance with donor requirements
• To build the capacity of teams in regional offices to develop strong reports and comply with donor requirements
• To support programme teams and regional offices in planning and managing their income

Job Purpose

To support the Grants and Funding team with grants management, reporting and donor compliance.

Core Details

Reporting to: Location:	Business Development & Fundraising  Coordinator Roving (30% Erbil)
Our package: Internal Job Grade:	As per Oxfam Salary Scale D1 National
Contract type:	Fixed term, 12 months

Key Responsibilities

Technical 

Grant Management and Reporting:

• Assist in donor reporting processes through the coordination, compiling, drafting, and editing of high-quality donor reports (monthly, quarterly, interim, annual and final), ensuring compliance with Oxfam and donor requirements, particularly for cash-based interventions;
• Communicates regularly with finance department and assists in financial reporting to donors by verifying their compliance with the approved budget and all contractual stipulations, particularly for cash-based interventions;
• Advises staff and project partners on donor regulations and internal Oxfam procedures, particularly for cash-based interventions;
• Assists in compiling and disseminating grant information to other departments and donors
• Works in collaboration with the Finance Unit at country level as well as HQ for the submission of donor instalment requests, particularly for cash-based interventions;
• Organize and co-facilitate all Grant Kick-Off, Review and Closure Meetings with field teams and other relevant staff, particularly for cash-based interventions;
• Advise Oxfam programme and finance team members on appropriate action for grant related challenges and coordinate with Oxfam senior staff in decision making;
• Assist with strengthening the capacity of field staff and local partners by supporting trainings and providing follow-up support in report writing, sub-grants procedures, and other topics as needed;
• Supports Grants Coordinator on grant and reporting duties as necessary

Information and Systems Management:

• Supports the grants management system by maintaining up to date allocation, income, reporting and other proposal records;
• Maintains funding information systems and records on donor contracts and income data on the shared drive, project management system and on hard files;
• Collaborate with finance staff to align financial information on grants and project management systems, ensuring that all variances are addressed in a timely manner;
• Supports Business Development and Fundraising Coordinator to accurately file and share Funding Grids and Forecast Income growth regularly.

Others:

• Support Business Development and Fundraising Coordinator with new opportunities on an as needed basis, particularly for cash-based interventions;
• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights.
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Skills, Experience & Knowledge 

Essential

• At least 4 years of experience working in similar role with NGOs and donors, such as EC, ECHO, DFID, OFDA, DFATD, BMZ, GFO and UN agencies
• Able and willing to spend 70% of employment within Oxfam’s field offices
• Excellent English communication skills
• Fluency in Arabic
• Demonstrated ability to support a grants management system, maintaining a high attention to detail
• Demonstrated ability to produce high quality and analytical written work in English. Experience in editing written work in English is also ideal
• Experience in grants, reporting, and programme development
• Demonstrated ability to coach and mentor colleagues on donor compliance and reporting best practices
• Self-motivated, target-driven and an entrepreneurial approach
• A team player with highly developed interpersonal, influencing and relationship skills
• Ability to manage her/his time effectively; able to adapt priorities to respond to changing demands.
• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Key Attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to apply

 

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.  OR

 

As part of your online application, please upload your up to date CV and respond to three key questions related to your experience in xxx. Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 19 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.