Final Evaluation on Humanitarian Services at the Contact Line in East Ukraine 131 views

Final Evaluation on Humanitarian Services at the Contact Line in East Ukraine

Title of Position: Evaluation Team of GFFO Project, Ukraine

Location: Kramatorsk, Ukraine (Government Controlled Area)

Contract term: 15 November 2020 to 29 December 2020 (up to 25 working days – including preparation, fieldwork and report writing)

About the project funded by German Federal Foreign Office (GFFO)

The current €950,000 project has been implemented from December 2019 and is scheduled to be completed by November 2020 with four components:  Psychosocial Support, Social Transportation, WASH, and Legal Aid. The multi-sectoral intervention covers the following activities:  both individual and group psychosocial support; installation of water purification systems in settlements and education facilities; provision of primary and secondary legal aid and improvement of access of isolated residents living along the contact-line to basic services (provision of transport services).

The geographical coverage includes locations in close proximity to the contact-line in both Donetsk and Luhansk Oblasts.(Avdiivka,Novoselivka Persha,Krasnohorivka, Myronivskyi, Svitlodarsk, Bakhmutskyi Raion, Popasna, Marinskyi Raion, Zhovanka, Luhanske, Vidrodzhennia, Kodema, Vozdvyzhenka, Verkhniotoretske, Myrne, Hranytne, Lebedynske, Sopyne, Berdianske, Pavlopil, Zolote-3, Novotoshkivka, Hirske, Vrubivka, Nyzhnie)

The Overall Goal of the project is to: ‘Contribute to emergency relief for people affected by war and ensure safe, non-discriminatory access to essential and quality relief services.’

The Project Goal is that: ‘People affected by the conflict receive access to drinking water, legal advice and a strengthening of their mental health.’

Following project components are part of the evaluation.

  1. PSS Component: Critical gaps in the provision of essential and life-saving health services to the conflict-affected population have been closed.
  2. Referral Subcomponent: Non-discriminatory access to basic services and legal assistance provided to people in hard-to-reach areas along the contact line.
  3. WASH Component: Access to safe drinking water in a few settlements and educational facilities had been improved.
  4. Legal aid component: Access to justice and awareness about rights had been improved

The aims of this evaluation are to:

  • Examine the relevance and effectiveness of the project in relation to the project goals and objectives;

·         Identify good practices;

·         Identify gaps and areas of unmet needs both in activities and from a cross-cutting perspective;

·         Analyse the effectiveness of changes in the implementation of the project due to COVID-19;

·         Examine the appropriateness of project activities for vulnerable groups; and

·         Produce “lessons learnt” for review of implementation approach and for planning future projects.

The final evaluation should also reflect relevant Core Humanitarians Standards, focusing on (but not limited to) CHS 1, 2, and 3 in evaluating the project’s impact:

CHS 1 Quality Criterion: Humanitarian response is appropriate and relevant.

CHS 2 Quality Criterion: Humanitarian response if effective and timely.

CHS 3 Quality Criterion: Humanitarian response strengthens local capacities and avoids negative effects.

Finally, the evaluation should also reflect:

·         Did the project plan and implement an adequate transition and exit strategy that ensures longer-term positive effects and reduces risk of dependency?

·         How well are the project’s outputs linked to more long-term focused objectives?

·         Have been there any social innovative approach used? Who was the user group and what was the added value of the innovation for the target group? How can this innovative approach be used for the wider humanitarian community?

·         Which are the factors for connecting the services provided by ADRA with other institutional actors at the contact line?

·         To which extent did the planning and implementation of the interventions take longer-term and interconnected problems into account?

The evaluation should include the following:

  • Development of approach of the evaluation in consultation with ADRA Ukraine/ ADRA Germany.
  • Desk review of relevant documents: national policies, relevant ADRA documents including past evaluations, project proposal, etc.
  • Data collection tool design (Questionnaires, focus group questions and informed consent forms) which must be reviewed and approved prior to use by ADRA Ukraine/ ADRA Germany.
  • Primary data gathering through key informant interviews and focus group discussions among key external stakeholders including beneficiaries as well as government and CSO partners. 
  • Participatory capacity-development building approach involving ADRA Ukraine staff as part of the evaluation team.

Inception report

The inception report should set out the planned approach to meeting the evaluation aims and objectives, methodologies to be used and questions to be answered through the reviews and planned interviews. It should provide a description on how data will be collected and drafts of suggested data collection tools such as questionnaires and interview guidelines. The proposal outlining methodology and work plan should be used as basis for the inception report. The inception report should be submitted after the kickoff workshop.

Draft and Final evaluation reports (max. 30 pages excluding annexes)

The final evaluation report should include (but is not limited to) the following:

·         Executive summary (maximum 5 pages in length) of the main findings including the major indicators of the project.

·         Methodology (reflection and linking to the ToR and possible constraints leading to deviations from the ToR).

·         Findings.

·         Learning and Good Practices.

·         Conclusion.

·         Recommendations.

·         Annexes (including evaluation tools).

All the required reports, including the final evaluation should be written in English.

The evaluator/evaluation team should have the combined following qualifications:

  • Demonstrable experience (minimum 5 years) in evaluation of humanitarian programs in conflict and displacement settings.
  • Excellent understanding of local context.
  • Experience in leading program/project evaluations (quantitative and qualitative) in international development and/or relief settings.
  • Experience in the design and implementation of multi-methodological evaluation approaches and tools (quantitative and qualitative).
  • Fluent Russian and Ukrainian language skills preferred.
  • Familiar with the OECD-DAC evaluation criteria for Humanitarian Action, ALNAP, Sphere standards and related international quality (e.g. CHS) standards.
  • Excellent organizational and report writing skills (demonstrated through work samples).
  • Excellent verbal and written communication skills in English.
  • Ability to work effectively and independently in a cross-cultural environment.
  • Willingness to travel to project sites within the 0-20 km zone from the contact line.


  • Experience of working in Ukraine and/or post-Soviet region.

You can find more detailed information on our website by following this link

How to apply. The application should include:

  • A cover letter addressing the selection criteria above.
  • Applicant’s CV, highlighting experience relevant to this evaluation.
  • A sample report from a prior assignment with content directly relevant to this evaluation.
  • Technical proposal illustrating the applicant’s understanding of the TOR, draft evaluation framework and plan including any logistic support required.
  • Financial proposal: The financial proposal should provide cost estimates for services rendered including daily consultancy fees.
  • Contact details of at least two references from among recent employers or clients.

Application deadline: 24 October 2020

Applications to be submitted to:

ADRA Germany

René Fechner



  • [email protected]
  • Please indicate “Final Evaluation Team” in the subject line. Only shortlisted candidates will be contacted.
  • To help us with our procurement effort, please indicate in your email where ( you saw this tender/procurement notice. 


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