Vacancy Announcement: Administrative Assistant- FSNPSC-7

USAID/Nepal invites applications for employment from all interested and qualified candidates for the position of Administrative Assistant in the Environment and Resilience Office, under a Foreign Service National (FSN) Personal Services Contract (PSC) subject to availability of funds.

OPEN TO:                  All interested and qualified candidates

POSITION:                 Administrative Assistant- FSNPSC-7

OPENING DATE:       September 1, 2021

CLOSING DATE:       September 15, 2021 – 5:00 P.M. Kathmandu time

WORK HOURS:         Full-time; 40 hours/week

NOTE:  ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

BASIC FUNCTION OF THE POSITION:

The Administrative Assistant serves as the principal administrative support person for the Office Chief and reports to him/her directly and/or his/her designee, operating independently to ensure that administrative functions are performed effectively, efficiently, and in a manner that promotes harmony and problem-solving, ensuring other Office staff members may be more effective.

The Administrative Assistant is the primary contact person responsible for Office customer service to internal and external partners and other stakeholders, including Mission staff, contractors and grantees and potential contractors and grantees, Implementing Partners (IPs), host-government officials, the Embassy, USAID/Washington, and other customers. In this capacity, the Administrative Assistant is responsible for coordinating information about the Office and making sure that information gets to customers on a timely basis and in a professional manner.  Like all USAID/Nepal employees, the Administrative Assistant has an important role to play in advancing the Mission’s priorities for diversity, equity, and inclusion.  

REQUIRED QUALIFICATIONS:

1. Education: Two or more years of post-secondary schooling in Secretarial Science or Business Administration, or other related field equivalent to a US junior college or community college diploma, is required.
2. Prior Work Experience: A minimum of three years of administrative or secretarial work experience, of which two years should be in related work with a U.S. Government Agency, Non-Governmental Organizations (NGOs), other donor organizations, host-government organizations, or private-sector institutions is required.  Demonstrated understanding of diversity, inclusion and equity principles and their workplace applications is required. 
3. Post Entry Training: The Administrative Assistant will be provided familiarization training on USAID operations, and on specific regulations and procedures (such as records management, travel, and correspondence management). Additional training in-country may be provided from time to time, depending on course offerings and the availability of space and funds.
4. Language Proficiency: Level IV (Fluent) Speaking/Reading/Writing English and Nepali is required.
5. Job Knowledge: The Administrative Assistant should be familiar, or able to quickly become familiar with the responsibilities and activities of the Office of assignment, as well as possess a general knowledge of standard office procedures and practices. The Administrative Assistant should have the ability to develop an excellent understanding of USG file management, mail handling, and correspondence formatting.
6. Skills and Abilities: The Administrative Assistant must be proficient in keyboarding and in operating computers with standard software, including Microsoft Word, Excel, PowerPoint, Outlook, and other software programs as designated. The Administrative Assistant must be proficient in using the Internet and E-mail.  S/he must have demonstrated experience fostering a work environment that promotes equity, diversity, and inclusion and that does not tolerate harassment, exclusion, or inequality.

A detailed job description for the position can be obtained by visiting USAID/Nepal’s website at http://www.usaid.gov/nepal/careers  or by requesting USAID/Nepal’s Human Resources Office ([email protected]).

Interested applicants should submit a cover letter and a resume – not to exceed 3 pages – and any other documentation that addresses the qualification requirements of the position as listed in the full job description.  Please provide names of three references and their contact numbers and email addresses as well.  Please send your application to the attention of USAID/Nepal Human Resources Office, U.S. Embassy Maharajgunj, G.P.O. Box. 295, Kathmandu, Nepal.  Applications may be sent electronically to: [email protected]

Only short-listed applicants will be contacted to participate in the hiring process.

USAID/Nepal is an equal opportunity employer committed to a staff composition that reflects the social and ethnic diversity of Nepali society. We believe that social inclusion and diversity contribute to excellence. USAID/Nepal makes hiring decisions without regard for gender, gender identity, caste, race, ethnicity, disability, marital status, age (if over 40), or sexual orientation. Applicants from ALL backgrounds are encouraged to apply.