Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates
The British Embassy in Cairo is looking to recruit an Administrative Assistant for Technical Works Group (TWG) grade A1 (L) to cover a staff on maternity.
The successful candidate will receive and co-ordinate all maintenance requests relating to the Residential and Official Estate, provide a customer focused service to internal and external stakeholders, liaise with members of staff, their spouses/partners as well as contractors.
Main duties and responsibilities:
- To liaise directly with UK officers, their spouses and locally engaged staff, receiving works requests (by phone or email), ensuring all work requested is correctly documented.
- Prepare works programmes as agreed with TWG Charge Hand.
- Give daily feedback to ALL staff regarding any ongoing works being carried out in office/residences.
- Co-ordinate access times for TWG and contractors working in office premises, residence and staff properties as agreed with TWG Charge Hand.
- Maintain attendance records, time sheets, overtime and annual leave of all TWG staff as agreed with TWS and TWG Charge Hand.
- Maintain and update records of planned maintenance and Asset lists.
- General administration duties, including attending meetings where required.
- Flexible and open to change and willing to take on extra duties along with a view to constantly improving customer service.
This list is not exhaustive and you may be required to carry out additional duties according to business needs.
Key Competences:
- Making Effective Decisions – Effectiveness in this area is about being objective; using sound judgment, evidence and knowledge to provide accurate, expert and professional advice.
- Collaborating and Partnering – People skilled in this area are team players who create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.
- Delivering at Pace – Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
- Managing a Quality Service – Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.
- Fluency in English and Arabic both in written and verbal communication skills. Ability to express ideas and messages clearly and concisely.
- Previous experience in technical works and/or administrative work experience.
- Excellent organisational and time management skills, including the ability to manage several tasks simultaneously.
- Team player who is capable of working on their own initiative and manage others.
- Ability to work quickly, reliably and proactively with attention to detail and with limited supervision.
- Strong IT skills and literacy in Microsoft Office applications (MS Word, Excel, PowerPoint, and Outlook).
Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
3 August 2021
A1 (L)
Fixed Term, Full-time
36
6 months
Middle East & North Africa
Egypt
Cairo
British Embassy
1
680
1 October 2021
The Embassy aims to offer an attractive working environment and remuneration package for this role, including a non-negotiable gross salary of USD 680 per month subject to insurance and tax as per the usual regulations based on a 36 hours per week. However, employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
We offer a competitive package including medical benefits, performance related bonus, recreational facilities, opportunities for job related training & development, etc.
This is for a full-time employment, on a fixed term basis to provide cover for a staff member on maternity leave for seven (6) months.
There are no other allowances payable as part of this package. No accommodation and relocation expenses are payable in connection with this position.
The Embassy is committed to helping staff develop in their careers through formal and informal training and coaching. A healthy and active Learning & Development committee supports staff in their goals.
In addition, we have access to the substantial amount of resources that the Embassy and UK Foreign, Commonwealth and Development Office’s International Academy provides.
Eligibility:
Applicants must have the right to live and work in Egypt.
How to Apply:
Interested candidates must attach the following documents in English when applying online:
- An updated Curriculum Vitae.
- Please provide examples of performance in each competency on the motivation section of the online application form.
- A covering letter stating why you feel you have the necessary skills to perform well in the above role.
The closing date for applications is 23:55 (Local Time) 03 August 2021.
Please note that incomplete applications or applications received after the stated deadline will not be taken into consideration.
Shortlisted applicants will be contacted for an interview.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
Personal data collected will be treated in strictest confidence under the terms of the UK Data Protection Act and used for recruitment purposes only.
The British Embassy Cairo is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staffs recruited locally by the British Embassy are subject to Terms and Conditions of service according to local Egypt employment law.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.