Other British Government Departments (Partners across Government, including UK Visas)
UKBA (UK Border Agency)
Note: Due to COVID-19, you may experiment some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
UK Border Agency (UKBA) in Coquelles is looking to appoint an Administrative Officer.
Border Force is a Law Enforcement arm of the Home Office with primary responsibility for UK Border Security, including counter terrorism, immigration and customs matters. We are responsible for managing the UK border control by enforcing immigration and customs regulations and working with the wider Home Office on organised crime, modern slavery and trafficking.
Coquelles is a large command with 400 staff working 365 days a year with 24/7 coverage. Officers are deployed to both Immigration and customs frontline duties. It is vital that the successful candidate has the ability to interact with the Port Operator, Eurotunnel, and is able to foster excellent working relationships.
The job will involve travel to UKBF office at Port of Coquelles, France. This role does require an elevated level of flexibility and is not NOH (no night working, but it does include weekends). The successful candidate will need to be able to:
- Balance the competing demands of supporting frontline operations;
- Managing contractors;
- Working with the Port Operator on matters such as accommodation and H&S;
Managing PPE supplies for the current pandemic is a priority.
The job holder will be expected to provide a good level of written and oral communication in both French and English and be able to engage with stakeholders, contractors, and higher grades within BF. The ability to self-motivate and work unsupervised is an essential requirement for this role. The postholder must be able to meet deadlines and work well under pressure, so good time management is essential. There is no line management responsibility.
The role will include collating information, identifying and reporting faults and making recommendations to improve and streamline working practices. This is a quickly changing work area with numerous long-term projects underway and candidates will need to be flexible and willing to embrace change.
There is a fixed roster, however there is a need to deploy flexibly and the post holder is therefore expected to manage their own hours effectively to meet all elements of the contract.
Main Duties and Responsibilities
The role encompasses a range of responsibilities that include:
- Liaising with contractors, Eurotunnel, SMT, BMU, Operational frontline officers;
- Management of accommodation fault reporting and monitoring (Eurotunnel and FM provider). Attending regular meetings with FM provider to progress outstanding work orders;
- Monitor PPE levels and ensure operational officers have access to supplies
- Provision of written and spoken translation services;
- Arranging access for Border Force members of staff, partners and contractors.
- Fluency both oral and written in English and French (Common European Framework level C1 or above, or equivalent);
- Competent in Microsoft Word, Excel, Outlook and Power Point;
- Excellent customer facing orientation, organisational skills, accuracy and attention to detail;
- Strong people skills and diplomacy;
- Applicants should be aware that duties may require visits to other offices within the EU and therefore a clean current driving license valid in France and the United Kingdom is essential along with a valid passport.
- Experience within an Anglo/French working environment;
- Good local knowledge.
Changing and Improving, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
14 February 2021
A2 (L)
Full-time, Permanent
35
Europe, Eastern Europe & Central Asia
France
Coquelles
British Embassy
1
3350 (gross)
1 March 2021
This is a full-time permanent contract (35 weekly hours).
All appointments are subject to professional background check satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at casier-judiciaire.justice.gouv.fr), two written proofs of address (utility invoices and/or bank statements) and two references.
Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.
Your application will only be considered if you follow the guidance below:
- Your application must be sent in English only.
- Your application must clearly indicate all nationalities you hold.
Visa/Passport requirements: Candidates must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary after 31st December 2020.
Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Please note, Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
Please be advised that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please also be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
Additional Information (due to Covid 19):
•You may experiment some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption
•Interviews will be done remotely if the existing situation determines this to be the right course of action
•Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.
To help us with our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.