Department for International Trade roles (DIT)
DIT
The British Consulate General in Istanbul is part of a world-wide network representing British political, economic and consular interests overseas and is now looking to recruit a Business Support Manager.
This role is part of a regional network managed from the Department for International Trade at the British Consulate General in Istanbul, Turkey. We are recruiting for a Business Support Officer, to form part of the regional support unit which reports to HM Trade Commissioner for Eastern Europe and Central Asia (EECAN) focussing primarily on Governance, the people plan and regional communications.
The Department for International Trade (DIT) has overall responsibility for promoting UK trade across the world and attracting foreign investment to the UK. We are a specialised government body with responsibility for negotiating international trade policy, supporting business, as well as delivering an outward-looking trade diplomacy strategy.
The Deputy Trade Commissioner for the EECAN Region in Istanbul has set up a small regional unit to provide both the Trade Commissioner and our 14 regional offices with marketing, finance and other support. This position is specifically designed to provide office management and business support to the Deputy Trade Commissioner (DTC) and the Eastern Europe and Central Asia Network hub team in Istanbul, to support the delivery of the Regional Trade Plan. Some travel may be required with this role.
Main responsibilities will include:
25% Office management, supporting the People Plan, Learning and Development
- Diary oversight for the DTC and Chief Operating Officer;
- Booking flights and hotel accommodation to support the Regional Trade Plan;
- Developing and updating the EECAN People Plan with support of the Chief Operating Officer/HR Business Partner and overseeing delivery of activity;
- Managing the Learning and Development committee meetings to award staff bids and managing L&D budgets;
- Staff inductions, on boarding administration, visits and other activities e.g. ensuring smooth running of the bonus scheme.
50% Internal communications & events logistics
- Drafting internal communication products e.g. an EECAN newsletter to communicate and promote the DIT L&D offer to staff, internal webinars programme, EECAN forward look of activities, regional performance appraisal and objective setting programme;
- Provide ad hoc business support for posts within the EECAN region that do not have DIT resource. For example, helping to organise a visiting trade mission, an inward mission to the UK or a VIP/senior visit. This work will be undertaken from Turkey although there is some scope for travel if the employee would like to;
- Internal communications and learning and development events such as EECAN wide staff conference or training events in the region/UK.
25% finance support for EECAN
- Supporting the finance officer and deputising on their behalf as necessary; numeracy skills, knowledge of excel and oracle would be an advantage;
- Assisting with financial administration, including purchases, procurement and accurate budget monitoring.
- Previous experience of working in an administrative/office management support role;
- Administration skills;
- Ability to work across teams;
- Good time management skills;
- Excellent prioritisation skills;
- Good IT skills and familiarity with MS Office applications;
- Fluency in English (both oral and written)*;
- High attention to detail;
- Strong interpersonal skills.
- Financial management and budgeting skills;
- Written communications experience;
- Organisation of events experience;
- Experience of project management.
Seeing the Big Picture, Leading and Communicating, Collaborating and Partnering, Delivering at Pace
14 October 2021
A2 (L)
Full-time, Fixed term, with possibility of renewal
36.25
Europe, Eastern Europe & Central Asia
Turkey
Istanbul
British Consulate General
1
USD
USD 1,447.61 gross (monthly)
1 December 2021
This is a full-time fixed-term contract for 2 years with the possibility of renewal by mutual agreement, 5 working days (36.25 hours net) per week.
The monthly salary for this position is 1,447.61 USD gross A2 level. Please note that staff members are responsible for paying any income tax required by local law.
All applicants should have the right to live and work in Turkey. The British Consulate does not sponsor for work permits.
The successful candidate will be subject to professional background check, security clearance and a probation period of 2 months.
Staff recruited locally by the British Consulate General in Istanbul are subject to Terms and Conditions of Service according to local Turkish employment law.
British Diplomatic Missions are equal opportunities employers, dedicated to inclusivity, a diverse workforce and valuing difference. We are committed to developing a learning organisation that enhances business performance, maximises our staff’s potential and encourages staff innovation and development.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.
* Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C2 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
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