Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance, HR, Procurement
Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
The British Embassy in Madrid is part of a world-wide network, representing British political, economic and consular interests overseas and is looking to recruit a Corporate Services Coordination Officer.
The main purpose of the job is to support Corporate Services Manager in providing management support services to the Embassy and the wider Spain Network of Consulates with a focus on accounts, procurement and budget management.
Roles and responsibilities:
- Support Accounts officer and stand in during absences.
- Support Procurement officer and stand in during absences.
- Coordinate the day to date inventory of mobile telephones in the Spain Network, engage with the telephony service provider, and process telephony invoices each month.
- Complete ad hoc tasks with a high level of attention to detail, including minute taking, contingency planning, business continuity planning, expense claims checking, management of Embassy catering contract, and miscellaneous correspondence.
- Management of travel, business hospitality, equipment and stationery budgets.
- Hold a procurement card for low level purchases.
- Previous experience in office management or assistant roles;
- Excellent written communication skills with a commitment to communicating clearly and in plain English and Spanish (C1 level);
- Discretion and trustworthiness: you will often be party of confidential information;
- Collaboration, Organisational skills and the ability to multitask;
- The ability to be proactive and take the initiative;
- A knowledge of Microsoft standard software packages.
Collaborating and Partnering, Building Capability for All, Managing a Quality Service, Delivering at Pace
27 December 2020
A2 (L)
Temporary
37.5
Europe, Eastern Europe & Central Asia
Spain
Madrid
British Embassy
1
29,632.14
25 January 2021
This is a full-time and temporary contract to cover for maternity leave. Normal working hours are 37.5 per week.
The successful candidate is subject to a confirmation of a background check, security clearance and the successful completion of a probationary period.
The successful candidate will be enrolled in the Spanish Social Security Scheme and will therefore not be entitled to any gratuity from the Embassy based on gross annual salary.
The Embassy is a Diplomatic Mission with tax exempt status and does not collect taxes for other States. Employees are fully responsible for payment of income tax at the legally required rate. Staff recruited locally by the British Embassy in Spain are subject to terms and conditions of service according to local Spanish employment law.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Spain and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary after 31st December 2020.
Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
FCDO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCDO will not meet the costs connected with relocation if offered a position.
Additional Information (due to Covid-19):
-
You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
-
Interviews will be done remotely if the existing situation determines this to be the right course of action;
-
Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.
To help us with our recruitment effort, please indicate on the application form /cover letter where (ngotenders.net) you saw this job posting.