Foreign, Commonwealth and Development Office (Operations and Corporate Services)
HR
Main purpose of job
The British Embassy in Colombia is looking for an Intern to provide general support to the Corporate Services Team focussing on Human Resources. The successful candidate will be able to work as a key member of the team working hand-in-hand with the Local HR Team and the Regional HR Hub based in Washington D.C. Applicants must be students in their final semesters in the fields of Administration, Psychology, HHRR or similar. Excellent skills in oral and written both English – Spanish are required. Also desirable is knowledge in social security systems, and health and safety in the workplace.
Roles and responsibilities
- Provide support for administrative procedures regarding activities related to local and regional recruitment and on boarding/induction documents and processes for new staff, liaising closely with the regional HR Hub in Washington.
- Provide assistance with the Social Security affiliations for the British Embassy Local Staff and resolve issues associated with health entities (EPS), pension funds, labour risk administrator (ARL) and benefits representatives /entity (CCF).
- Provide support for administrative procedures regarding activities related end of contracts and departure documents, liaising closely with the regional HR Hub in Washington.
- Organize events and meetings.
- Update databases, E-files, SharePoint, spreadsheets and personal records.
- Provide support in the implementation of Management System for Health and Safety at Work “SG-SST”.
- Coordinate on weekly basis the active pauses for all staff in liaison with ARL Representative.
- Coordinate mandatory ARL induction for new joiners along with ARL Representative.
- Conduct epidemiological sieges, for H&S at Work “SG-SST”, for biosecurity proposes.
- Administrative tasks, handling telephone calls, preparation of letters and certificates and other documents related to Human Resources or the work of the Corporate Services Team more generally.
- Provide support on diplomatic mail dispatch – DB.
- Demonstrate a willingness to help other parts of the Corporate Services Team as necessary.
- Excellent knowledge in Microsoft Office Suite (Word, Excel, Power Point, Outlook, Internet)
- Excellent English knowledge in both oral – writing
- Excellent customer service
- Capacity to work to tight deadlines
- Excellent organizational skills
- Excellent communication skills and working as part of a team
Language: Spanish and English.
Level of language required: Spanish (Native knowledge) / English (Good working Knowledge).
- Knowledge in Colombian Labour Law
- Knowledge in H&S at work SG-SST
- Experience in HHRR
- Knowledge in filing of documents
- Working experience with external suppliers
Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience
8 February 2021
Internship
Fixed Term
35
6 months
Latin America and Spanish speaking Caribbean
Colombia
Bogota
British Embassy
22 March 2021
Stipend: COP$908.526 per month plus benefits defined by Colombian law.
Must have the legal status to live and work in Colombia.
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Working patterns:
- Requests for flexible working could be considered.
Learning and development opportunities (and any specific training courses to be completed):
- FCDO Learning and development trainings and courses.
To help us with our recruitment effort, please indicate on the application form /cover letter where (ngotenders.net) you saw this job posting.