Foreign, Commonwealth and Development Office (Operations and Corporate Services)
HR
Main purpose of job:
The Corporate Services HR Officer will work under the direct supervision of the Corporate Services Office Manager, The candidate will assist the Corporate Services Team in effectively and efficiently managing day to day HR functions. The Corporate Service HR Officer will be responsible and accountable for delivering a high quality customer service and providing appropriate and swift administrative and business support. This position will support South Africa, Lesotho and Eswatini.
Roles and responsibilities:
The below roles and responsibilities are general guidelines. They are not limited to the detail below and are subject to change from time to time with prior consultation.
- Post Payroll Administration Function. Duties may include collecting information from all departments such as overtime, new appointments, termination, etc and recording this in the Payroll Input Approver (PIA), ensuring that the PIA is submitted for processing by the 5th of each month, ensuring check and balances are performed at all stages of the payroll process and according to policy, prepare reconciliations i.e. medical aid, prepare and submit payroll uploaders, meeting all the various payroll deadlines, etc.
- Maintaining a professional relationship with SARS. This will include distributing IRP5’s, all submissions such as EMP201’s and EMP501, monitoring the SARS State of accounts, maintain the SARS e-filing profile, etc.
- Maintain a professional relationship with all HR suppliers and ensuring that monthly schedules, applications, forms, etc are provided complete, accurate and in time, arranging regular meetings, etc.
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Familiarise, understand and apply best practice with regards to the local terms and conditions, disciplinary code, HR policies and the Corporate Services Charter.
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Manage a quality customer service. These duties include managing the Corporate Service HR mailbox, attending to all HR related queries and providing feedback within 24 hours, etc.
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Identify training needs and arranging HR related training, events and induction days. Duties include identifying new employees and booking monthly induction days, reviewing the induction pack to keep it up to date, annual health days, Prism Employee Self Service training, arrange long service award events and certificates, etc.
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Maintain electronic and manual staff files as well as staff lists. This will include creating and maintaining staff files for all British High Commission locally engaged staff, etc.
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Update and maintain other HR related schedules and records such as study grants applications and progress, performance related pay calculations and reconciliations, allowances schedules, etc.
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Work in partnership with the CLO of post and arrange schooling for the UK based staff children. This may include duties such as understanding the FCO schooling policy; ensuring payments are made to the schools in time and managing the relationship with the schools on behalf of post.
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HR Secretarial Function. These may includes minutes of all disciplinary enquiries, annual moderation and other confidential meetings.
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Administration function for the Corporate Services team. Duties will include requisitioning, monitoring the mobile phones, etc.
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Other adhoc duties. This may include however not limited to preparing schedules, covering reception, requisitioning on behalf of other Corporate Services departments, provide support for all other Corporate Services functions including supporting the Corporate Services Team to meet tasks as required from time to time.
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Payroll support for Lesotho and Eswatini. Duties will include relations with the local tax authorities; local suppliers such as the legal advisors, medical aids, provident funds, etc. This will also include compiling and submitting all required documents and reports as well as the upkeep of personal records.
- Microsoft office
- Good oral and written communication skills
- Attention to detail and initiative
- Good customer service skills coupled with an ability to handle difficult customers
- Ability to work under pressure
- Good organising skills
- Payroll experience
- Basic finance processes experience
- Events coordination experience
Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
7 December 2020
A2 (L)
Permanent
36.5
Africa
South Africa
Pretoria
British High Commission
1
R 18,680.65
4 January 2021
The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.
- Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
- Annual leave entitlement of 25 days
- Working hours per week of 36.5
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to;
- Obtain the relevant permit
- Pay fees for the permit
- Make arrangements to relocate
- Meet the costs to relocation
The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
- If you don’t already hold a valid SA Police Clearance Certificate, we recommend that you apply for the certificate at the time of your application
To help us with our recruitment effort, please indicate on the application form /cover letter where (ngotenders.net) you saw this job posting.