Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support
Main purpose of job:
Support administrative functions carried out within the Corporate Services section, acting as receptionist backup, managing incoming calls and commutator, also assisting other areas of the Embassy. Assist with the Pay to Purchase (P2P) processes. The job holder is also called upon to provide assistance to other sections when required.
Roles and responsibilities :
- Providing attention to the general public, either in person, by email, or phone.
- Researching and analysing different types of information.
- Delivering reports in Excel, Word, PowerPoint to their Line Managers.
- Translating and drafting of texts/emails/documents in English and Spanish.
- Market research.
- Comparing different suppliers looking for the best option based on the Value for Money premise.
- Providing logistics support in events, participating in commercial and cultural events in the promotion and marketing of Mexican products and the United Kingdom, development and follow up with key contacts.
- Back up Receptionist: Covering reception, managing incoming calls and visits.
- Back up Receptionist: Managing agenda of conference and meeting rooms, organizing logistics of events along with the handyman and other areas.
- Supporting the language team during exams periods, and as invigilator, delivering materials, assisting on the coordination of schedules for students and Oral examiners.
- Assisting other sections from CST, such as IT, Logistics, Estates, Finance and HR.
- Attending events organized by other sections.
- Supporting any other operational need, as required.
Essential on arrival: Willingness to learn in a customer service related environment
Desirable: Capable of delivering results without the need for inspection
Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace
1 December 2020
Internship
Fixed Term, Intern
25
6 months
Latin America and Spanish speaking Caribbean
Mexico
Mexico City
British Embassy
1
$3,925.00 MXN
18 January 2020
30 June 2021
Must have pre-existing legal status to live and work in Mexico
The British Embassy in Mexico City offers an attractive working environment and a monthly remuneration package for this role, plus benefits above and beyond Law minimum requirements. All staff at the British Embassy and its Consulates in Mexico are expected to work towards the UK mission statement of Building a UK/Mexico partnership, which makes the world and us more prosperous and secure, and to embody the Embassy’s agreed values of Honesty, Respect, Inclusion And Professionalism.
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