View Vacancy – Corporate Services Intern

Main purpose of job:

The Corporate Services (CS) Team is responsible for the day to day running of the administration of the British Embassy in Santo Domingo and, remotely, the British Embassy in Port au Prince.

We are looking for an  enthusiastic and fast-learning Intern to join and support the team with day-to-day administrative tasks for the Embassy’s operations in Finance, IT, Estates & H&S, providing high standards of customer service to Diplomats and their families as well as staff in the Embassy. This is a great opportunity for somebody early in their career to get an insight into, and experience of, a wide range of administrative, logistical and management tasks in an international environment.

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, all of which enhances our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Roles and responsibilities / what will the jobholder be expected to achieve?

The CS intern will work across the Corporate Services Team, helping with a wide variety of tasks and projects and getting experience of the range of support that we offer the Embassy.

Duties are likely to include:

• General administrative assistance in Corporate Services.
• Support for planning and organising events and learning and development
• Assisting visitors to the Embassy and helping prepare logistics or itineraries
• Researching suppliers and products, assisting in procurement or maintenance
• Stepping in to help cover staff vacations
• Assisting the Corporate Services Officer (Finance) with local and international purchases
• Liaison with suppliers
• Filling and keeping key information lists updated
• IT work, under the guidance of the IT Support Officer
• Support for crisis-preparedness and COVID safety work
• Supporting the CSO Estates in health and safety or estates projects, including emergency drill procedures
• Other duties as required by the line manager or the Corporate Services Manager.

This is a varied role, with the opportunity to get experience in an unusually broad mix of areas of administrative support. An excellent suite of online training is available and the job-holder is expected to commit to personal learning and development as part of the role.

The Embassy’s working language is English.

• Currently studying or recently graduated from a Bachelor’s degree a relevant subject, such as Accounting, Finance, International Business, Business Administration, Engineering or similar
• Excellent knowledge of the Microsoft Office Suite (Word, Excel, Power Point, Outlook, Internet) and MS Teams
• Excellent interpersonal skills with a strong customer focus
• Ability to work at pace to tight deadlines
• Excellent organizational and time management skills
• Excellent communication skills and working as part of a team
• Attention to details
• Languages:  Written and spoken English and Spanish
• Level of language required:  Fluent in both languages  
• Must have the legal status to live and work in Dominican Republic