Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates
Main purpose of job:
The Corporate Services group of the British High Commission is seeking to recruit a professional individual with strong customer service, administrative and budget skills for the position of Corporate Services Officer. The main purpose of the role is to support the operational delivery of Estates and Health & Safety work to ensure a safe and compliant platform for all staff.
The successful applicant’s role will be to manage the arrivals and departures process, manage Estate support staff, including outsourced resources.
Roles and responsibilities / what will the jobholder be expected to achieve:
- Management of Estates management database for Kingston and Nassau, ensuring estates systems and data are maintained and verified on a regular basis, including keeping updated information of all properties;
- Conduct furniture auctions, manage rolling furniture and redecoration programmes across residential estate, co-ordinating with overseas and local suppliers;
- Co-ordinate with Foreman on Planned Preventative Maintenance schedules and manage Post Compliance Audit (PCA) files through maintaining Health & Safety records;
- Record tests carried out on all equipment on compound and properties;
- Maintain Asset Register recording assets for all owned properties and compound;
- Assist with procurement;
- Manage inventory of storeroom stock;
- Undertake Continual Professional Development to maintain a level of competence sufficient to carry out the job;
- Assist other members of the Corporate Services team as required;
- Act as cover at Post discretion.
Budget management:
- Monitor expenditure activities of the estates furnishings budgets.
Resources managed (staff and expenditure):
- Line Manage 1 x Corporate Services Officer and 3 x cleaners.
- At least 1 years’ experience in estates/facility role;
- Strong customer service skills;
- Resilient: able to deal with pressure and work flexibility to deal with competing demands;
- Fluent English;
- Candidate must have the right to live and work in Jamaica.
Candidate should also possess:
- Ability to work cohesively as part of a team, and provide support to colleagues where required;
- Ability to organize time effectively while taking into account customer needs and requirements.
- Formal training in estates, projects, logistics management, business administration, or equivalent;
- UK and local Health and safety knowledge;
- Familiarity with procurement processes;
- Basic finance skills;
- Logistics – planning and moving items of furniture to different locations.
Changing and Improving, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
27 September 2021
A2 (L)
Full-time, Permanent
Gross 39/Net 35
Americas, Caribbean & Overseas Territories
Jamaica
Kingston
British Embassy
1
JMD$2,385,707.58
8 November 2021
Learning and development opportunities:
The British High Commission has an active Learning and Development Committee and encourages staff to take advantage of opportunities for personal development, both in Jamaica and more widely.
Working patterns:
Standard working hours are from 08:00-16:30 Monday to Thursday and 08:00-13:00 on Fridays.
May be required to work outside of standard working hours based on mutually recognized circumstances.
- The British High Commission in Jamaica offers an attractive working environment and remuneration package for this role. This is a full-time, permanent engagement.
- The successful candidate will be subject to a 90-day probationary period.
- The appointment will also be subject to satisfactory local and UK security clearances.
- The British High Commission in Jamaica is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
- Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
- The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.