Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance
Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
The British Embassy in Bishkek is part of a worldwide network representing British political, economic and consular interests overseas and is now looking to recruit a Corporate Services Officer – Finance to support a diverse range of stakeholders on financial matters, payments processing and accurate forecasting of spend. The new hire will also support the Corporate Services Manager (CSM) with managing the admin budget.
Main Duties and Responsibilities:
Financial Management – 30%
- Responsible for compliance with financial procedures including Distribution Sets, Invoices, Debit and Credit memos, Miscellaneous Receipts and Network Post Accounts, including correctly accounting for spend and reducing the risk for fraud;
- Receive, review and submit invoices to GTPC for processing; investigate problem invoices and resolve within deadlines provided;
- Preparation of weekly local currency payments and processing payments via credit cards;
- Monitor and where required highlight or escalate key performance indicators;
- Act as local contact for invoices and local payments;
- Monitor cash and bank account and liaise with the GTPC on unreconciled items;
- Responsible for cash box, including maintenance of balance, administration and monthly count;
- Prepare recharges, manual invoice requests, cash-in transit forms and cheques at Post;
- Identify and report potential efficiencies;
- Respond to queries from Senior Management, GTPC and Finance Hub on transactions and act as a main point of contact for GTPC teams and the wider Embassy team for Finance/ Accounts related queries;
- Manage relationship with local bank, local tax office and other stakeholders for finance related matters;
- Monthly update of financial spend records on FCDO finance system, monthly finance housekeeping, accurate forecasting of spend, preparation of cash funding profiles;
- Responsible for One HMG financial matters, including payments, PAG forms, invoices and spend summaries.
Procurement – 30%
- Acts as lead Post requisitoner and receiver for purchasing and supplier maintenance processes;
- Assist with compliance e.g. setting up new suppliers and reviewing existing supplier lists;
- Manage the local contracts database, flagging contract expiration dates and aggregate spend with suppliers;
- Act as global procurement card (credit card) holder for the Corporate Services team.
Payroll – 30%
- Calculate and process monthly salaries and taxation of CBS, including all relevant monthly/yearly statements;
- Prepare statutory returns to local authorities, including social protection allowances, VAT returns, recoveries, etc.;
- Ensure compliant Corporate Services finance record retention at Post;
- Manage the relationship with the tax office;
- Administration of CBS Medical Insurance.
Team Activities – 10%
- Manage and update content on Corporate Services systems;
- Support other colleagues within Corporate Services as and when necessary;
- Participate in Post crisis activity;
- Work with teams and leadership to feed into Hub co-ordination work.
- Fluent written and spoken English and Russian (minimum level required C1 under the CEFR or equivalent*);
- Experience in Finance and administrative work in a similar environment;
- Bachelor’s degree in Finance, Accounting Business Administration, related field or relevant professional accounting certification;
- Previous use of financial management systems would be an asset;
- Analytical skills;
- Excellent hands-on knowledge of MS Excel and MS Office suite;
- Good analytical and team-working skills;
- Ability to multi-task and support multi-faceted teams in a shared corporate services environment;
- Ability to effectively communicate with internal and external stakeholders, verbally and in writing;
- Precision in implementing tasks, meticulous attention to detai.
- Fluent written and spoken Kyrgyz is desirable, not mandatory.
Making Effective Decisions, Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service
3 June 2021
A2 (L)
Full-time, Permanent
36
Europe, Eastern Europe & Central Asia
Kyrgyzstan
Bishkek
British Embassy
1
1,445 (Gross)
1 July 2021
This is a full-time, permanent position, 36 hours per week. Working hours from: Monday to Friday 09.00-17.00.
The gross salary per month is USD 1,445. Please note 13th monthly salary is paid pro rata in November.
The expected start date is 01 July 2021, however, the successful candidate should be available to start as soon as possible.
The successful candidate will be subject to a professional background check and security clearance.
All applicants should have a pre-existing legal status to live and work in Kyrgyzstan. The British Embassy does not facilitate/sponsor visa applications and work permits. Staff recruited locally by the British Embassy in Kyrgyzstan are subject to terms and conditions service according to Kyrgyz employment.
Please note, Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
Information due to COVID-19:
- You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
- Interviews will be done remotely if the existing situation determines this to be the right course of action;
- Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.