Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support
Poland is an important partner for the UK. The British Embassy Warsaw works to develop relations between all parts of Poland and all parts of the UK. Our work covers the breadth of the bilateral relationship, including political, commercial, security and economic issues of interest to both the UK and Poland, which we deliver under the framework of a Country Strategy setting out key objectives. Roles and responsibilities might evolve, in line with the Country Strategy.
The British Embassy Warsaw is committed to being an inclusive employer. We actively champion diversity and UK values, internally and externally. We value team working, flexibility, responsibility and creativity, as well as everyone’s contribution to making the Embassy a great place to work, where our people get good training and fulfil their potential. We have a strong Learning and Development culture, organise regular in-house training opportunities, and encourage staff to take on opportunities for development.
The British Embassy in Poland is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking to recruit a Corporate Services Officer.
The main focus in the job will be to provide practical support to Corporate Services team in day-to-day operations. This will include corporate support given to internal stakeholders as well as cooperation with external contacts and companies. A successful candidate should have flexible and enthusiastic approach and coomunicaiton which are essential in the role oriented on good customer care and delivery of team goals. Interest in basic finanse and administrative issues would be an advantage. The officer will be dealing with various administartion work, including logistics, estates and basic financial maters, and procurement tasks,. This position requires organisational skills, effective time management, open minded and team work approach, and be confident in providing professional support to Embassy colleagues.
Main responsibilities will include:
- Support in managing estates issues;
- Support in logistics and transport matters;
- Managing language trainings/exams and immerssions for diplomats;
- Raising purchase orders on a dedicated platform, receiving invoices, processing payments;
- Collating various returns accross other teams as an input to wider reports and surveys;
- Performing other administrative tasks as required.
- Fluency in Polish and English (both oral and written, minimum C1 level*);
- University graduate or equivalent;
- Confidence in dealing with senior contacts and colleagues, and in handling customers;
- Strong interpersonal and communication skills;
- Ability to work at pace, independently and as part of a team, and to use initiative;
- Organisational and administrative skills;
- Good time management skills and ability to deal effectively with multiple tasks in a fast-paced environment;
- Good IT skills (especially Word, Teams, Excel, Outlook and Powerpoint).
- Strong package of L&D opportunities, including in diplomatic skills, communication and drafting, project design, management and delivery, and working in an international environment;
- Induction to the role and training in administrative/financial in house systems;
- Opprtunities to get involved in a wide range of Embassy activities depending on your interests and skills.
Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Managing a Quality Service
29 August 2021
A2 (L)
Full-time, Fixed term, with possibility of renewal
37.5
Europe, Eastern Europe & Central Asia
Poland
Warsaw
British Embassy
1
PLN 6,630 gross
1 October 2021
This is a full-time fixed-term position of 5 days (37.5 net per week) for 2 years with the possibility of renewal by mutual agreement.
The gross salary for this position is PLN 6,630 gross per month. Working hours are flexible and staff are entitled to time-off-in-lieu for agreed extra hours worked. The annual leave entitlement is 20 or 26 days per year pro rata and the Embassy also enjoys a maximum of 14 Polish / UK public holidays per year.
Please note that staff members are responsible for paying any income tax required by the local law.
The successful candidate will be subject to the Polish references check and satisfactory completion of a probationary period of three months.
Candidates must have pre-existing right to live and work in Poland for the duration of the job offer in order to apply. The British Embassy does not sponsor work permits.
Staff recruited locally by the British Embassy in Warsaw are subject to Terms and Conditions of Service according to Polish employment law.
Visa / Passport requirements:
Candidates must currently hold the independent right to live and work in Poland and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Working patterns
BE Warsaw has a strong commitment to work/life balance. Office hours are 8:30 – 16:30, staff are encouraged to leave on time. Flexi-hours are also possible within the Embassy building’s opening hours (0800-1800).
We have mobile technology and most staff in the team work from home one day a week in normal circumstances.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.
* Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C2 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
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