Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support
Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
The British Embassy in Sofia is part of a worldwide network, representing British political, economic and consular interests overseas and is now looking to recruit a Corporate Services Officer, Receptionist & PA to Deputy Head of Mission (DHM) to provide high quality administrative support and customer service to internal and external stakeholders of the British Embassy Sofia.
Roles and responsibilities:
- Responsible for the Embassy’s telephone switchboard and official email;
- Management of transport schedule, including weekly drivers’ programme;
- Language officer – organising the language training and exams for UK based staff and their spouses; liaison with Bulgarian language teachers and language training colleagues in the UK;
- Other administrative responsibilities, including requesting FCDO lorry permits from Bulgarian authorities, creating documents related to diplomatic mail, creating a weekly rota of duty officers, submitting documentation for the issue of diplomatic identity cards, liaison with the Bulgarian Ministry of Foreign Affairs on protocol and administrative questions;
- Support to purchase-to-pay processes, including creating requisitions, receipting and purchase orders management;
- Personal Assistant (PA) to the Deputy Head of Mission, including diary management; back-up PA to the Ambassador;
- Providing support for Embassy Committees, including circulating agenda, taking minutes, following up on actions.
- Fluent English and Bulgarian languages, both verbal and written ( minimum C1 level according to the Common European Framework of Reference for Languages*);
- Excellent communication skills and ability to communicate effectively with diverse interlocutors, including internal stakeholders, government officials and the general public;
- Strong customer service experience;
- Strong organisational skills and experience in prioritising tasks and working towards deadlines;
- Ability to work under pressure;
- Experience with MS office suit: Word, Outlook and TEAMS.
- Experience in diary management and acting as a personal assistant;
- Experience or knowledge of working in an international environment;
Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
30 June 2021
A1 (L)
Full-time, Permanent
36
Europe, Eastern Europe & Central Asia
Bulgaria
Sofia
British Embassy
1
1713.78 (non-negotiable, payable 13th times per year).
16 August 2021
This is a full-time permanent position (36 hours per week) .
The successful candidate will receive a monthly salary of BGN 1713.78 gross. In addition, staff are entitled to a 13th month salary pro rata.
Core skills training and mandatory trainings will be provided by the Foreign, Commonwealth and Development Office. All staff have a personal development plan and access to world class learning and development opportunities.
The successful candidate will be subject to confirmation of a background and security clearance. Anyone with right of residence and employment in Bulgaria may apply, including all EU/EEA citizens and the family members of EU/EEA nationals exercising a treaty right in Bulgaria.
Staff recruited locally by the British Embassy are subject to terms and conditions service according to Bulgarian employment law.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Bulgaria and be prepared to ensure that right remains throughout the scope of the contract.
Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the FCDO will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
Information due to COVID-19:
- You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
- Interviews will be done remotely if the existing situation determines this to be the right course of action;
- Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.
*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
This opportunity is closed to applications.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.