View Vacancy – Corporate Services/Protocol Intern

Main purpose of job:

The Corporate Services (CS) Team is responsible for the  day to day running of the administration of the British Embassy in Santo Domingo, including for the Ambassador’s Residence.

We are looking for an  enthusiastic and fast-learning Intern to join and support the team with day-to-day administrative tasks based at the British Ambassador’s Residence and working with the Head of Protocol of the Residence, providing high standards of customer service to the British Ambassador.  This is a great opportunity for somebody early in their career to get an insight into, and experience of, a wide range of administrative, protocol and management tasks in an international environment, and working directly in the British Ambassador’s team.

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, all of which enhances our organisational capability.   We welcome and encourage applications from people of all backgrounds.  We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law.  We promote family-friendly flexible working opportunities, where operational and security needs allow.

Roles and responsibilities / what will the jobholder be expected to achieve?

The CS intern will work to the Residence Manager, helping with a wide variety of tasks and projects and getting experience of the range of administrative and corporate support.

Duties are likely to include: 

• General administrative assistance for the Head of Protocol/Residence;
• Support for planning and organising events for the British Ambassador and the Residence;
• Researching suppliers and products, assisting in procurement;
• Assisting the Head of Protocol/Residence with local and international purchases and financial administration;
• Liaison with and supervising of suppliers;
• Filling and keeping key information lists updated;
• Supporting the  Head of Protocol/Residence  in health and safety or estates projects;
• Stepping in to help cover staff vacations;
• Other duties as required by the Head of Protocol/Residence.

This is a varied role, with the opportunity to get experience in an unusually broad mix of areas of administrative support in a high profile diplomatic setting working directly with the British Ambassador. An excellent suite of online training is available and the job-holder is expected to commit to personal learning and development as part of the role.

The Embassy’s working language is English.

• Currently studying or recently graduated from a Bachelor’s degree in a relevant subject, such as Business Administration, Hospitality Management, International Business or similar;
• Excellent knowledge of the Microsoft Office Suite (Word, Excel, Power Point, Outlook, Internet) and MS Teams;
• Excellent interpersonal skills with a strong customer focus;
• Ability to work at pace to tight deadlines;
• Excellent organizational and time management skills;
• Excellent communication skills and working as part of a team;
• Attention to detail;
• Fluent in both English and Spanish;
• Must have the legal status to live and work in Dominican Republic.