View Vacancy – Finance and Human Resources Support Officer

The British Embassy in Tehran is part of a worldwide network, representing British political, economic and consular interests overseas. An exciting opportunity has arisen for a Finance & HR Support Officer to:

• Provide support to the Finance and HR Manager and other members of the team on all finance/HR matters;
• Deliver an efficient and professional accounts service in line with Foreign & Commonwealth and Development Office (FCDO) financial policy and objectives;
• Provide a professional HR service in Tehran and in line with Iranian labour law, best practice and central FCDO policy.

Main Duties and Responsibilities:

Finance tasks:

• To assist with the efficient running of the Accounts office in compliance with audit/financial best practice requirements, promptly processing all cash/cheque/online payments and receipts;
• Prepare and update the CB staff payroll and Social Security Organisation employer contribution list monthly for Corporate Services Manager review and action;
• Preparing financial returns including Network Post Accounting spreadsheet, replenishing the imprests, reconciliations and monthly checks;
• Accurately monitoring the Embassy utility budget and timely payment of all utility bills for both Embassy compounds;
• Monitor and prompt payment of all staff official mobile bills as per the staff mobile usage policy;
• Dealing with queries from Finance Hub, circulating the Corporate rate of exchange rate to CB and UK Based Staff, and daily monitoring/recording local rates of exchange for foreign currencies;
• Record keeping/filing of accounts documents in accordance with Embassy guidelines and audit requirements;
• Back up for the other Accounts Officer during periods of absence;
• Accounting admin tasks, which may be assigned by the Corporate Services Manager.

HR tasks:

• Prepare monthly individual payslips for CB Staff salary payments;
• General HR admin: Update and monitor absence (paid/unpaid/special leave/TOIL etc) list for Corporate Services Team;
• Prepare routine confirmation of employment letters for CB Staff;
• In Liaison with HR Hub, ensure an accurate record and headcount of CB Staff is available on Prism/HERA
• Monitoring the Embassy staff list held with the Social Security Organisation to ensure staff details are registered/removed and required monthly employer contributions paid;
• Liaison Officer with the supplementary health insurance provider and CB Staff. 

This is not an exhaustive list but covers the key set of tasks and responsibilities. The jobholder may be asked to carry out other ad-hoc duties upon discussion with the line manager. The jobholder will be expected to do all tasks within their level of skill and ability.    

Key Competencies:

• Changing and Improving – People who are effective in this area are responsive, innovative and seek out opportunities to create effective change. It’s about being open to change, suggesting ideas for improvements to the way things are done, and working in ‘smarter’, more focused ways.
• Delivering at Pace – Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. It’s about working to agreed goals and activities and dealing with challenges in a responsive and constructive way. 
• Collaborating and Partnering – People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.
• Managing a Quality Service – Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.

• Fluency in Farsi and Excellent written and verbal English (minimum IELTS score of 7). Able to express ideas and messages clearly and concisely;
• Minimum 3 years experience of administration work, ideally in a Finance (Accounts/Budget Forecasting) and HR setting;
• Excellent organisational skills and good attention to detail;
• Ability to deliver high quality work within deadlines;
• Excellent interpersonal and communication skills, with a strong and empathetic customer focus and the ability to respond to a range of customers’ needs. Demonstrates courtesy and consideration in dealing with stakeholders;
• Able to think logically and solve problems;
• Ability to work independently, but also with colleagues and contacts in the immediate and wider teams as appropriate;
• Excellent IT skills, especially standard MS Office applications (Word, Excel, Teams and Outlook).