Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)
Main purpose of job:
The Executive Assistant to the Defence Adviser provides support to the Defence Adviser and Assistant Defence Adviser.
Roles and responsibilities / what will the jobholder be expected to achieve?:
- Provide support and assistance to Defence Adviser to strengthen and develop bilateral defence relationships in Malaysia.
- Provide administrative support to the Defence Adviser, including: preparation/drafting of emails, letters, presentations; handling of sensitive material – including classified material and personnel reports; maintaining a hospitality book/gift register; assist with the organisation of the annual Remembrance Service and other activities/ projects as required.
- Maintain and organise the Defence Section diary and arrange appointments on behalf of the DA. Ensure the Driver is updated daily on the programme for the Defence Section and in particular the DA.
- Arrange internal and external visits on behalf of the Defence Section; book hotels, accommodation and hire cars. Issue and process invitations for official functions and confirm attendance.
Resources managed (staff and expenditure):
Defence Section driver.
Essential on arrival:
- Ability to work unsupervised using own initiative.
- Good IT skills and proficient in Microsoft Office applications
Leading and communicating:
- Able to work across cultures and organisations with sensitivity and effectiveness;
- Excellent written and spoken English with the ability to communicate and influence at all levels.
Delivering at pace:
- Taking responsibility to deliver challenging goals and targets;
- Ability to plan ahead, reassessing priorities as situations change.
Language requirements:
- Bahasa Malaysia would be advantageous but not essential
Making Effective Decisions, Collaborating and Partnering, Delivering at Pace, Engaging Internationally
4 May 2021
B3 (L)
Fixed Term, Full-time
36.25
24 months
Asia Pacific
Malaysia
Kuala Lumpur
British High Commission
1
RM 6,500
1 June 2021
31 May 2022
The British High Commission offers a competitive remuneration package, benefits, leave entitlement of 20 days per annum (calculated on pro rata basis) and works hard to provide L&D opportunities to staff. There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. The jobholder will be required to take some specific training courses related to their role. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.
Learning and development opportunities (and any specific training courses to be completed):
The Foreign, Commonwealth and Development Office is committed to developing its staff, working hard to provide a comprehensive L&D offer. Staff have access to a wide variety of online resources and are strongly encouraged to take advantage of all the available opportunities. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.
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Mandatory FCDO /MOD online training must be completed
Working patterns:
36 hrs 15mins (excluding breaks)
Routine during normal office hours
Monday – Thursday 0830- 1630hrs
Friday 0830 – 1330hrs
Flexible with working from home options available with agreement from line manager. Individual must remain flexible during high tempo periods
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Employment subject to successful background and security checks
Non- Malaysians must hold or be able to obtain a local work permit.
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
Indicated start date is provisional and subject to successful completion of reference and security checks.
Kindly check your application centre or email regularly for any update on the status of your application.
To help us with our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.