UK Mission
UKMIS (UK Mission to the United Nations)
Main purpose of job
To provide administrative support to the Management Reform and Finance (MRF) and Legal teams at the UK Mission to the United Nations (UKMIS), and act as Executive Assistant to the MRF Minister Counsellor and Legal Minister Counsellor. The jobholder will work in an exciting team of 12 colleagues across MRF and Legal Sections. These teams sit at the heart of the UK Mission’s effort to promote key Foreign, Commonwealth and Development Office (FCDO) objectives on all aspects of international law, UN reform, UN peacekeeping finance, international elections and senior UN appointments.
Duties and responsibilities
- Providing administrative support including: information management, photocopying, faxing, shredding, compiling briefing, part managing UK Mission shared inbox and incoming correspondence, arranging official travel (flights, visas etc), arranging day to day meetings and Mission events (including issuing invitations, issuing official communications between Missions, co-ordinating replies, booking refreshments etc).
- Support senior UKMIS staff, primarily through diary management and assisting with tasks where required, including basic secretarial support.
- Assisting with incoming visits, including by UK Ministers, senior officials and UK election candidates, by setting up programmes, organising logistics and arranging catering.
- Office management for UKMIS sections: budget planning and monitoring, managing stationery and other office supplies.
- Providing support for wider team business, particularly during busy times of year
- Providing administrative and organisational support in the run-up to and during the UN General Assembly High-Level Week in September, the 6th Committee session in October/November, International Law Week in October and the 5th Committee sessions October – December; March; May/June.
- Covering for the other members of the UKMIS Administrative Team as necessary; including some flexible hours.
- Additional duties, tasks, and/or projects as assigned.
The ideal candidate must have a can-do attitude. They will be an enthusiastic and flexible team player, able to deliver results quickly and accurately with great attention to detail, and be able to shift priorities swiftly to a variety of different tasks.
Strong written communication skills are required. For the right candidate, there will opportunities to develop policy skills and an understanding of diplomacy and multilateral work, including, time allowing, direct experience.
- Bachelor’s degree or a minimum of two years’ work experience in a relevant field;
- Excellent written and oral communication skills;
- Track record of organisational skills, including managing multiple tasks and strong attention to detail;
- Keen and flexible team player, ready to help out all colleagues and sections when they need it;
- Strong computer literacy and proficiency in Microsoft Word, Excel and PowerPoint;
- Some knowledge of the UN system would be preferred but not essential.
Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work. *A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.
- Experience of work in public service
- Knowledge of the work of the UN
- Familiarity with the UK Government
Collaborating and Partnering, Delivering at Pace, Demonstrating Resilience
26 October 2021
A2 (L)
Fixed Term
40
24 months
Americas, Caribbean & Overseas Territories
United States
New York
UK Delegation
USD
$22.97
13 December 2021
12 December 2023
Learning and development opportunities (and any specific training courses to be completed):
The Mission supports the professional learning and development of all colleagues. While the UN schedule can be demanding and occasionally inflexible, the Mission’s leadership is committed to doing all it can to improve the work/life balance of its staff, and encourages flexible working when possible.
Working patterns
Normal working hours are 9:00am – 5:30. The UK Mission supports fully flexible working opportunities, to improve the work/ life balance of its staff and promote family-friendly working patterns, where operational and security needs allow. The Mission is committed to building a diverse environment and prides itself on upholding the principles of diversity and inclusion and providing equal opportunities for all.
The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance. Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. Internal candidates must inform their supervisor before they apply to a different position. Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed. The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, gender identity, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
We welcome candidates of any race, colour, religion, sex, sexual orientation and gender identity, disability, age, or any other category. The Mission is committed to building a diverse environment. UKMIS New York prides itself on upholding the principles of diversity and inclusion and providing equal opportunities for all.
We strive to nurture a diverse workforce by promoting policies that emphasize fairness, transparency, creativity and a comfortable and safe working environment in which individual differences are respected and the contributions of all staff are recognized and valued. The Mission values honesty, integrity, professionalism, and teamwork. Treating all colleagues with respect is fundamental. We have a zero tolerance policy towards bullying, harassment and discrimination.
We want staff to express themselves freely, to think creatively and to feel free to challenge policy perspectives constructively. The Mission supports the professional learning and development of all colleagues. While the UN schedule can be demanding and occasionally inflexible, the Mission’s leadership is committed to doing all it can to improve the work/life balance of its staff, and encourages flexible working when possible
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.